One IT News | June 2016

One IT News is a bi-monthly newsletter providing status on key IT projects and initiatives,
important dates, events, news, and announcements from campus-wide partners.

IT Summit 2016UC Berkeley faces a strategic challenge of how to retain academic preeminence while maintaining affordable access to college education. Technology affords our institution one of very few tools that can make the magical “more for less” a reality, but this involves all of us working together - not centralized, but in coordination. We also need to intentionally design our IT architectures, plans and solutions to work together for Berkeley. We chose Jessi Reel from LinkedIn as the keynote for the IT Summit to share her story about the concrete benefits of good design coupled with teams working collaboratively. By integrating this approach we can not only bring about cost savings to benefit the University, but we can also help boost our experiences and connections with each other, bringing more purpose and meaning to our work.  Watch Jessi’s keynote

~ Bill Allison, University Chief Technology Officer

IT Summit Emphasizes Importance of Community

IT summit 2016Now in its third year, the UC Berkeley annual IT Summit brought over 500 campus information technology professionals together at the Martin Luther King, Jr. Student Union on Tuesday, May 24, to hear an inspiring keynote from Jessi Reel of LinkedIn, engage with campus IT leadership, network, share their work, and learn about new technology. Multiple sessions throughout the day centered around Building the Future of IT at UC Berkeley, the theme for this year’s summit.

Read the event recap | View Photos

WARNING: Ransomware is on the rise

Ransomeware Security

Information Security and Policy (ISP) has received confirmed reports on campus of recent attempts to deliver the "Locky" family of ransomware via malicious email attachments. The US-CERT (US Computer Emergency Readiness Team) has issued a recent alert concerning ransomware. Ransomware is a type of malicious software that infects a computer and restricts users’ access to it until a ransom is paid to unlock it. Learn how to protect yourself

The Transformative Impact of Digital Humanities on Research: Eduardo's Story

Digital Humanities For Eduardo Escobar, a PhD student in the Near Eastern Studies department, technology provides a set of practical tools for his dissertation on cuneiform “recipes,” dated between the second and first millennium BCE, that transmit procedural knowledge from an expert to a novice. To support and present his research claims, Escobar has adopted tools and methods associated with digital humanities. The Digital Humanities at Berkeley program, a partnership between the Dean of Arts and Humanities and Research IT, has supported Escobar in developing the methodological and technical skills necessary to implement the network analysis aspect of his dissertation. Read Eduardo’s full story

Tips on Breaking Down Silos

Breaking Down Silos“As the campus becomes more integrated through the implementation of large scale systems and initiatives we’re starting to realize just how dependent we are on each other.” Michelle Bautista, Operations Manager for Campus Shared Services IT and a member of the Agile Community at Cal shares her insights and techniques on working collaboratively, breaking down communication silos and creating a supportive environment on campus in her recent Wisdom Cafe post. See Michelle’s Tips

IT Teams Receive COSA for their Collaborative Work

COSA AwardWe are happy to share the news of two IT teams who have received this year’s Chancellor’s Outstanding Staff Award (COSA). The Berkeley Desktop and Cal Answers Staff Retirement Metrics Project teams were among the 20 staff members and nine teams selected who demonstrate exceptional initiative to create significant positive impact on the UC Berkeley campus community.  Read full article | The Berkeley Desktop | Cal Answers

SIS APIs Gain Traction

SIS APIsUC Berkeley's Student Information Systems (SIS) has launched an exciting new feature: Application Program Interface (API) capability for student data. The new APIs enable university developers to easily and securely pull real time student data into their approved campus applications – for the first time. Learn about benefits and develop your own app

Updated Features and a New Mobile App for Cal Answers

Cal Answers DataCal Answers is now available with student data pulled from the SIS Campus Solutions database. Visit the Cal Answers website for more information and recommended actions for Cal Answers Student Data users. Cal Answers also released a mobile option this past April, making data accessibility fast and easy! This app allows you to view and share dashboard pages on your smartphone or tablet. Just download the app, input the Cal Answers settings and your full catalog of dashboards and reports will be available on the go! Install the Cal Answers Mobile App

Now Available: Research Tools via Citrix

Citrix ToolsInformation Services & Technology (IST), in collaboration with the University Library, School of Social Welfare, and Educational Technology Services (ETS) is pleased to announce the launch of research tools on the Citrix platform commonly used in data analysis and visualization. This platform provides a new level of common good service to support students, faculty and staff who may not need their own license for recurring use, saving cost and the need to download specialized software.
Learn more and access research tools

Wisdom Cafe Spotlight: Using Data

Wisdom Cafe SpotlightTransforming data into information is paramount to our success here at UC Berkeley. Likewise, transforming that information into a quickly digestible format is even more critical, as being able to make quick decisions with as much precision as possible has become an absolute necessity. Browse these informative posts to see how you can use data in your job and why it is important to understand how data works. View resources for using data

bCourses Updates and Enhancements

bCourses UpdatesA new interface and other updates have been made to bCourses, most noticeably, the dashboard layout and design have changed; however, the tools and features within course sites remain the same for everyone. Workshops covering all the new features and navigating the updated system will be offered by ETS beginning in August 2016. The bCourses team is also available for scheduled consultations with instructors interested in getting started with these new features in their Summer or Fall 2016 course sites. Learn about the new bCourses user interface

New Work Order System Streamlines Campus Maintenance

Asset ManagementCampus maintenance efforts will soon be guided by a new work order system! Asset Management/Facilities Services (AM/FS) has teamed up with Real Estate IT to implement IBM’s Maximo Enterprise Asset Management suite. An integrated solution with both web and mobile support, Maximo will enable easier management for the lifecycle (operate, maintain, and dispose) of the campus’s physical assets.  Business process review was completed in May and Maximo is on schedule to go live this fall.
Learn about the implementation process and Maximo’s features.

One IT News is produced by the Office of the CIO in collaboration with the following IT partners:
Campus Shared Services IT | Educational Technology Services | Electrical Engineering & Computer Sciences
Haas Technology Solutions | Information Services & Technology (IST) | Intercollegiate Athletics IT | Law IT | 
Library IT | Research IT | Student Affairs Information Technologies (SAIT)

Office of the CIO | Earl Warren Hall, 2195 Hearst Ave., Suite 200, Berkeley, CA 94720-4878 
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