I am writing to let you know that we have successfully negotiated a new 3-year contract with Adobe for faculty, staff, and students. The Student Technology Fund will cover the costs for students and the Adobe Creative Cloud will remain part of the IT Productivity Suite for faculty and staff. With approval from the Chancellor’s Cabinet, the IT Productivity Suite tax assessment will be increased by $20/head starting this year (FY18) to cover the cost of the enterprise license. This is in addition to the previously announced FY18 Productivity Suite assessment increase that was necessitated by the reduction of IST’s subsidy of this set of tools for faculty and staff.
Since 2012, the IT Productivity Suite (which includes G Suite for Education, Box, Microsoft, Adobe) has been heavily subsidized by IST. That subsidy was reduced as part of FY17 budget reductions, and further reduced as part of the FY18 budget reductions. With this reduction, the campus-wide Adobe software license was at risk of removal from the Productivity Suite unless an additional source of funding was found.
We recognize that the Adobe Creative Cloud tools are extremely valuable to many units on campus, but we were not certain about the breadth of their use. To better understand the true campus demand for Adobe, IST undertook an outreach program over the past months. A broad set of academic and administrative stakeholders used an option modeling calculator to determine their most cost effective option based on license needs, and over 90% of campus units determined that paying for Adobe via an increase to the Productivity Suite assessment was by far the most cost effective for them. Units were also very concerned about the increased administrative overhead involved should we revert to an individual procurement model. Based on the data we collected, the Chancellor’s cabinet approved the Productivity Suite assessment increase at the August 8 meeting.
Please forward this message to members of your team as appropriate. Let Chief Technology Officer, Bill Allison (firstname.lastname@example.org) or I know if you have any questions.
Larry Conrad, Associate Vice Chancellor for IT and Chief Information Officer