There are two IT assessments that departments are charged each year for access to critical tools used for business operations across campus: [1] one charge for the IT Productivity Suite; and [2] another for the Campus Network. These charges are based on the headcount for each department. This webpage shares information about these two assessments, how the costs are calculated, and a list of the resources that are included in those costs.
Each year, when the October HR census data is available (usually in early December) the headcount data is downloaded for both April and October. The average headcount is then multiplied by the unit charge per head count for both the IT Productivity Suite and the Campus Network assessments. Departments will see two line items on their December general ledger for each of these charges.
What is the IT Productivity Suite, and why do we need it?
Since 2012, IT Productivity Suite has provided the entire campus community with a common set of powerful, industry-standard tools to improve our ability to collaborate and communicate in a secure environment. By consolidating the procurement, vendor management, and distribution of a comprehensive suite of solutions, UC Berkeley saves money, increases efficiencies, and promotes connectivity among faculty, students, and staff. IT Productivity Suite costs include licensing and staffing fees associated with delivering these services. Since 2012, the IT Productivity Suite has been funded through a Berkeley IT subsidy and a fee assessment program that provides the entire campus community with one suite of common services.
What services are included in the IT Productivity Suite?
- Google Workspace for Education (previously known as G Suite for Education) including:
- bMail (Google email)
- bCal (Google calendar)
- bDrive (Google cloud storage and collaboration tool)
- bConnected Lists (Google Groups)
- Google Meet & Google Chat
- Google Sites
- Additional Google Apps
- Adobe Creative Cloud, including:
- Acrobat
- Photoshop
- Illustrator
- InDesign
- Additional Adobe Apps
- Microsoft, including:
- Microsoft Office
- Windows Operating Systems
- Infrastructure licensing for host of server products
- Box for Office Online
- Box (cloud-hosted platform for storing and sharing files)
- Zoom - included starting in Fiscal Year 2020-21
- Qualtrics - included for Fiscal Year 2022-23
Cost
| IT Productivity Suite Rate: | $233 per headcount per year |
What is the Campus Network?
The Campus Network Model consolidates all costs associated with operating the campus network and Wi-Fi which are separated into two cost pools: Campus and Residential.
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The Campus Cost Pool captures the costs for the main campus and remote sites occupied by non-residential units.
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The Residential Cost Pool captures all of the costs for University Housing including residence halls and apartments for undergraduate students, graduate students, and faculty.
Costs are allocated to each cost pool based on the number of main network switches and Wi-Fi access points serving the cost pools, resulting in 85% of total costs for the Campus Cost Pool and 15% for the Residential Cost Pool. Similar to the campus Productivity Suite assessment, the proposed model utilizes headcount (based on the HR Census in CalAnswers) as the billing metric. The ongoing Chancellor’s $8.6M allocation is used to subsidize the Campus Cost Pool. The model will be renewed annually with updates to expenses and headcount data. Departments will be charged once a year for the annual amount based on headcount.
Cost
| Campus Network Departments: | $257 per headcount per year |
| Campus Residential Units: | $275 per bed count per year |
| Campus Auxiliaries: | $893 per headcount per year |
FAQs
Who is covered under the Campus Network assessment?
Active faculty, staff, and emeriti are included in this assessment.
What is the formula for determining my assessment amount?
It is based on faculty and staff headcount (excluding student workers and affiliates) in each department. The count is derived from the average of the two HR censuses taken in April and October of the current calendar year. The average headcount is then multiplied by a unit charge per headcount.
Why has my assessment changed from last year?
As staffing levels and other expenses fluctuate from year to year, your assessment will change.
Which fund numbers are accepted for this assessment?
Here's a list of acceptable funds: 19900, 19933, 20095, 19942, 65900, 68600, 69750, 69799. The student funds are only allowed if none of the other funds are available.