CIO Updates: 2022

CIO Update: May 12, 2022

Colleagues,  

Kudos to you all as we close out another academic year! I just want to express my sincere gratitude to each of you for your hard work these past few years. Hard work on top of hard times, I would say…to echo Chancellor Christ’s opening statement during Tuesday’s Campus Conversation that we’ve endured "hard times, not just in institutional challenges, but also in your personal lives." Your dedication and resilience have been inspiring and appreciated. It’s gratifying to know we are coming out of this time together, perhaps a little worse for wear and still transitioning, but there is light! Fiat lux! 

During the Chancellor’s talk, she was joined by outgoing Interim Executive Vice Chancellor and Provost Cathy Koshland. They discussed major issues and events of the ending academic year and offered a preview of plans and priorities for the fall semester. As we close out this spring semester, they mentioned how UC Berkeley is seeing a record number of attendees at graduation ceremonies. Indeed a historical time for our university in so many ways. ICYMI you can watch the recording here. 

Thanks for joining me at the One IT CIO Forum yesterday, you can access materials here: view slide deck | watch Zoom recording. Casey Hennig provided an update on the strategic planning timeline for FY23. We had great spotlights on two projects. Shane Knapp from EECS Research Engineering shared their (MIS)Adventures with Salesforce. Luis Hernández Muñiz and Sarah Bailey joined us from our bIT Campus IT Experience team in Productivity and Collaboration Services to provide an update on the Cost Containment for Box and Google priority. Thank you to all our presenters! Next month’s forum will be held on June 9. 

Save the Date: One IT Celebration on July 14

picnic on the glade

Speaking of One IT…I am SO excited to announce our first in-person One IT event since October 2019! We are planning a celebration, a picnic, on July 14 from 11 a.m. to 1 p.m. at the Faculty Club Glade. So much has happened in the last few years, we want to take a moment to come together for a collective pause, celebrate those who have retired during this time, and just simply have some FUN seeing each other LIVE and in person! This should already be appearing on your bCal and more info will be shared soon.


If you want to join in with colleagues for something fun before then, Dave Browne created a OneIT team for the UC Moves California Coastline challenge. I joined with a goal of 10,000 steps a day. Join here

UC Tech Award Nomination Deadline is May 30

UC Tech Proposals & Award Nominations due May 30

The UC Tech Awards Program includes awards for projects and awards for individuals or teams for designing, implementing, operating, or supporting high-impact technology initiatives. The program encompasses the following:

  • Sautter Award for Innovation in Information Technology (projects);

  • Awards for collaboration, IT security, operational efficiency, and design (individuals or teams);

  • Lifetime impact award (individual).

This program is sponsored by the UC IT Leadership Council (ITLC), and the awards are selected by a committee of UC location CIOs. Get your nomination in by May 30

Hellos & Goodbyes

Welcome aboard Manohar Rana! Manohar joined us on May 9 as the Data Integrations Lead in Data Solutions. He is part of Aswan Movva’s Data & Analytics team in bIT Campus Applications & Data. Congratulations to Irma Donaldson who started a new role on May 9 as our Communications & Network Consultant. Her new position is still working with Gladys Oddoye and her team in bIT Campus IT Infrastructure.  

We bid farewell to Kong Chou who has spent 12 years with the Finance Team working primarily on recharge. One of Kong’s biggest contributions has been his latest work on the Campus Network Model. Kong is turning his focus to his growing family and he will be staying busy taking care of his new little ones. His last day is on May 16, please join me in thanking Kong for his 12 years of service and sending well wishes to him and his family. 

What I’m reading and watching

I’m looking forward to reading this year’s recommended book from the On the Same Page program, Interior Chinatown by 

Charles YuAs you may know, this program is UC Berkeley’s way of welcoming our new students into the intellectual community. They do this by choosing a book, theme, or other work of art to provide the focus of a range of events, courses, and activities that bring our new students into contact with each other and our faculty.

baby falcons

If you want a sweet break in your day, tune into the Cal Falcons live nest cam to see how Annie and her new little fuzzy babies are doing. The first chick was born on May 5, the second on May 6 (unfortunately, the third egg wasn’t viable but still visible in the nest). Watching them for even a few minutes is calming. You can usually see just hints of the chick’s white fluff under Mama but then occasionally these wonderful moments of seeing the babies. A fitting memorial to Grinnell…happy sigh. Read the full story here

Job Openings

There are currently 13 open recruitments in bIT, we are excited to share new positions being filled and will continue to keep you all updated on progress each week. As a reminder, here are the links to see what other opportunities exist: Browse all campus IT job postings | Search all UC Berkeley Jobs 

Upcoming Important Dates & Events 

ONE IT Calendar Logo

     End of spring semester

You still have time to join our new bIT FUN Committee, please let Margarita Zeglin (mzeglin@berkeley.edu) know if you would like to participate by May 31. The group will develop 4-6 optional (fun!) social events for bIT staff to engage in throughout the year (with options offered for both virtual and in-person). This is an opportunity to let your creativity and innovation shine while providing FUN opportunities with your colleagues.

Next week we have several strategic planning events happening so I will not send an update but I look forward to sharing some outcomes on May 27. 

In partnership,

Jenn


CIO Update: May 6, 2022

Colleagues,  

It is May and this month we celebrate Asian American and Pacific Islander (AAPI) Heritage. Did you know that the AAPI community consists of over 50 different ethnic groups? Check out the Diversity website for some great resources and events being hosted on campus including a celebration on May 23 sponsored by the Library. 

Thank you to those who attended my Java with Jenn on the 2nd Floor patio at 2850 Telegraph yesterday. It was great to have our One IT colleagues from Facilities IT join us! You can join me virtually on Thursday, May 19 from 9 to 10 a.m. See all future dates and sign up here

I hope you all saw the message come through from the Chancellor and Cathy Koshland on Wednesday regarding the campus’s response to the recent shelter-in-place on April 21. The message includes a commitment to applying lessons learned from that event, plus information on emergency protocols and resources.

I saw a great presentation at the open Academic Senate meeting this week on the Clean Energy Campus initiative that aims to “decarbonize” our campus energy use. Berkeley is working to do its part for the environment by retiring our aging natural gas power plant. There is state funding available that we hope the legislature will award to this project. Here is more information about how you can be an advocate for this project to the state legislature. Finally, here is a cool article and video UC Berkeley drills 400-foot borehole to explore geothermal heating on campus

UC Women in Technology Open Letter to IT Leadership

An open letter to IT leadership has been circulating at UC campuses, penned by the University of California Women in Tech (UC WIT) committee. Members share their observations and recommendations to better support and retain female technology staff. I am sure many of you can relate to some of the items they have listed in the “Current State of UC IT” section at the beginning. Berkeley IT teams are not alone in feeling the many effects the last decade has brought us. I really appreciate the thoughtful recommendations (some of which we are already doing) and wanted to share with you as a helpful reference for other ideas we may want to consider.

Join the FUN Committee

have fun

Our new FUN Committee will develop 4-6 optional (fun!) social events that bIT staff can participate in each year. They will have an annual budget, gather input from staff, and develop a range of activities to support the diverse interests of our staff, offering a mix of accessible events both our remote and local staff can enjoy. This is an opportunity to let your creativity and innovation shine while providing FUN opportunities for your colleagues. If you are interested in participating on the committee, please let Margarita Zeglin know by May 31.

bIT Colleagues Presenting at the NOW Conference

Join the NOW Conference Lottery by April 14

I’m so proud to see such great representation from our bIT organization presenting at this year’s NOW Conference! Robert Amos, Charron Andrus, Sarah Bailey, Clarissa Fermin, Sam Griffin, Patricia Juarez, Wayne Kuang, Yoshita Mukherjee, Gert Reynaert, Mira Roseman, Faye Snowden, and Jeffrey Williams will all be sharing their wisdom with conference participants. This virtual event will be held on Thursday, June 9. There are still a few spaces available, complete this form to enter the lottery for your spot or be added to the waitlist. Visit the NOW conference website

UC Tech Proposal Deadline is Sunday

UCTech 2022 promo

A giant shoutout to all of you who have submitted proposals to present at the UC Tech conference. As of Wednesday, there have been 20 proposals submitted for our campus — well done! And, there is still time to submit a few more with the extended deadline for proposals coming this Sunday, May 8. 


UC San Diego is the host for this year’s event which will take place Aug. 15-17. The theme is Shoring Up Connections: 40 Years of Conversation, Innovation, and Collaboration. Submit your proposal here | Visit the UC Tech website

Hellos & Goodbyes

Welcome aboard Emily Gladstone Cole! Emily has joined ISO as the new IT Security Analyst on the Security Operations Team, her first day was Monday, May 2.

What I’m reading and watching

Thank you to Charron Andrus, our Associate CISO for sharing this article from the Chronicle of Higher Education on How to Make Your Campus a Better Place to Build a Career. It offers 7 great pieces of advice for managers including creating a culture of documentation.

“One of the best things you can do to make turnover less painful — and to help your employees feel like their world is less chaotic — is to create a culture that values writing things down.”

I also plan on delving into this suggested reading list for AAPI Heritage Month. Finally, I stayed up waaaay too late this week to finish 1883. You have to love anything with Sam Elliot in it playing a cowboy ;-)

Job Openings

Our bIT People, Performance, and Culture team in collaboration with several hiring managers have been hard at work with all the recruitments currently in progress. Here are all the recently filled positions and new team members we can look forward to meeting in the weeks to come:

  • DEIB Lead (4258U), People, Performance & Culture #30823 

  • ITSM Lead / Manager (0532U) #28390

  • Desktop Support (7359C), IT Client Services #31037

  • Communications & Network Consultant (7566U), Network & Data Center Services #32916

  • Network Engineer (7566U), Network & Data Center Services #30897

  • Assessments Security Analyst (7338U), Information Security Office #32618 (one of two positions filled)

Upcoming Important Dates & Events 

ONE IT Calendar Logo

     End of spring semester

Looking forward to seeing you at 2 p.m. next Thursday for our monthly CIO Open Forum! Please send me any questions you would like me to address by filling out this short form.

 In partnership,

Jenn


CIO Update: April 29, 2022

Colleagues,  

Like spring flowers…April didn’t seem to last very long! The good thing is it was filled with both rain and sun in the bay area! As we close out this month and move toward the end of the semester, I have lots to share this week. 

First, thank you to the 240+ members of our community that attended yesterday’s bIT All Staff. A big thanks to presenters Michelle Davis and Terence Phuong for providing important updates on HR deadlines that are coming up (see dates section below) and a progress report on the budget process. Our CISO Allison Henry also joined us to introduce her Information Security Office team and provide an overview of all the critical work they do to protect our university data. Here are the materials from the meeting: slide deck|Zoom recording. Next month, our all staff will be held on May 26. Wes Johnson, Executive Director of the IT Campus Experience team will join us to introduce his team as we continue to meet all the new units within our bIT organization.

Strategic Planning Now in Progress

Strategic Planning Now in Progress

Earlier this week, I participated in updating VCA Strategic Plan with Marc Fisher’s leadership team. In tandem with the budget process, this is the time of year we also work on updating our One IT Strategic Plan. Many departmental leaders will be taking part in the kickoff retreat we are hosting in person on May 20.


Over the next several months we will be thinking through IT priority setting for FY 23 and also gathering information on all our accomplishments for FY22. As a reminder, the monthly CIO Open Forums are a great way to hear more about the progress being made on priorities throughout the year. View One IT Strategic Plan | Browse past CIO Forum presentations

Distinguished Teaching Award Recipients

Distinguished Teaching Award Recipients

I was thrilled to be able to attend the Distinguished Teaching Award (DTA) Ceremony held last night to honor the award winners for the last few years. This is the campus’s most prestigious honor for teaching. The award recognizes teaching that incites intellectual curiosity in students, engages them thoroughly in the enterprise of learning, and has a lifelong impact. The ceremony honored the 2022 DTA awardees, the 2021 Extraordinary Teaching in Extraordinary Times Awardees, as well as the 2020 DTA recipientsLearn more about these awards

See you next week for Java with Jenn

 Java with Jenn

Join me next Thursday, May 5 from 9-10 a.m. for some java on the 2nd Floor patio at 2850 Telegraph. This is an informal way to connect with me, see colleagues, and enjoy some eats on our beautiful patio! Additional opportunities to connect with me live or virtually:

  • Thursday, May 19 | 9-10 a.m. | Virtual via Zoom

  • Thursday, June 16 | 9-10 a.m. | 2nd Floor Patio 2850 Telegraph

Space is limited to 20 people for better ability to have conversations so please sign up!

UC Tech Proposal Deadline Extended to May 8

UC Tech Proposal Deadline Extended to May 8

We apologize for some confusion as we have sent out info about UC Tech. The deadline for proposals has been extended to May 8. This year’s theme is Shoring Up Connections: 40 Years of Conversation, Innovation, and Collaboration - submit your proposal here


UC Tech 2022 will take place Aug. 15-17, hosted by UC San Diego. Along with the Annual Sautter Award for innovation in technology, an expanded awards program has been announced - apply or nominate here by May 30Visit the UC Tech website

Hellos & Goodbyes

We bid farewell to Michael Baldwin who has been part of our ServiceNow Team for the past seven years. Thank you for all your contributions especially as the lead developer for the new HR ServiceHub implementation last fall. Best wishes to you in your new role at the UC Office of the President leading the ServiceNow team.  

What I’m reading and watching

The #social-reading slack channel had a great discussion of the Berkeley Summer Reading list. While it is “for new UC Berkeley students” it has some GREAT titles. The theme this year is “illuminating communities.” One of my faves on the list is Exit West by Mohsin Hamid. It is a book filled with magical doors that allow refugees to flee to other parts of the world. I read it earlier this year, but it has so much meaning for our current world events. The coolest thing is that you can borrow many of these titles through the UC Berkeley library! They have a number of different e-Book options too. The PBS NewsHour highlighted some amazing work being done by, Quinn Dombrowski, a former One IT colleague of ours, to preserve Ukrainian digital heritage. Preserving Ukraine's cultural treasures with digital tools.

Job Openings

There are currently 12 open positions in our bIT organization and a brand new position that just opened this week:

One IT Program Manager (0566U), Berkeley IT - #34763. Check the status of all bIT open recruitments here. Don’t forget to share job postings with your professional networks to potentially tap the Employee Referral Program as many of our jobs are eligible for cash awards for referrals of great talent!

 Upcoming Important Dates & Events 

Wow! May is jam-packed with activity, but let’s ride out the end of this semester together. Kudos to everyone supporting students, faculty, and staff as we close out another academic year. I know it is an exceptionally busy time for everyone so thank you for your continued dedication and diligence!

In partnership,

Jenn


CIO Update: April 22, 2022

Colleagues, 

I want to thank everyone yesterday who had to shelter in place on campus and to those managers and staff members who quickly documented where people were on campus out to ensure that everyone was accounted for. I hope that all of you are taking some time to decompress. I wanted to echo the Chancellor’s words in her message to campus last night. “Our sense of safety and security was threatened; our academic and research pursuits were interrupted; and, for some, past experiences with violence may have resurfaced.” TheEmployee Assistance Programoffers no-cost confidential counseling. 

I hope you can all make the bIT All Staff is next week on Thursday, April 28. Chief Information Officer, Allison Henry, and her team will join us as we continue to have each bIT unit share with all a little more about what they do.

We had a great managers' meeting this week that provided additional insights into how the campus is handling the budget this year. We also got updates on a number of “people” activities including the Achieve Together process that is happening now and a reminder to everyone needs to complete your required training Foundational Skills and people managers must complete BPM Part 1: Grow Today. June 10th is the deadline for non-represented staff members to complete the training in order to receive a salary increase.

ICYMI: UC Cyber Security Summit Recap

Register for UC Cyber Security Summit by April 13

The UC Cyber Security Summit had a jam-packed schedule and was very well-attended. Allison did a great job moderating the Intersection of Privacy and Security panel, which included privacy and security officers from various UC campuses. There were also two big announcements: the UC Cyber Security Summit is moving to a once-a-year event (it was previously twice a year), and the next one will be held on April 19, 2023 in-person at UCLA! Recordings from the event are available on the summit website for registered users. If you didn’t register and you’d like to access the recordings, please email uccybersummit@ucop.edu.

Correction: UC Tech Proposals & Award Nominations due May 1

UCTech 2022 promo

The deadline for proposals and nominations is May 1. We had incorrectly said it was May 30th in our last update. UC Tech 2022 will take place Aug. 15-17, hosted by UC San Diego. This year’s theme is Shoring Up Connections: 40 Years of Conversation, Innovation, and Collaboration - submit your proposal. An expanded awards program has also been announced - apply or nominate here

What I’m reading and watching

The 2022 EDUCAUSE Horizon Report, Teaching and Learning Edition is out!!! I would highly encourage you to spend some time with the report. This year's report envisions a number of scenarios, growth; constraint; collapse; transformation; for the future of teaching and learning. 

Job Openings

The search for the Executive Director for Campus Applications and Data (0669U) #32133 is moving forward and the search committee kicked off today! I want to thank Eric Fraser who has graciously agreed to chair the committee. The Executive Director of Campus Applications and Data Search Committee has representation from many of our campus partners. 

View status of all bIT job postings | UC Berkeley IT jobs

Upcoming Important Dates & Events 

Spring is definitely here and I am very grateful for the rain that we continue to receive including just this morning. This weekend is supposed to be lovely and sunny and I hope that you get some time out in nature! I will leave you with a classic rain poem by Emily Dickenson Summer Shower

In partnership,

Jenn


CIO Update: April 15, 2022

Colleagues,  

We find ourselves in mid-April, and tax day! Well, traditionally taxes have been due today, April 15, but if you’re still working on getting yours filed you still have the weekend since this year the deadline for taxes is Monday. Whew! And now…let’s move on to more exciting topics! 

I missed seeing you all yesterday at the One IT CIO Open Forum but heard it went really well! Big shoutout to our CISO, Allison Henry for leading the forum and to our presenters Carolyn Knight and Bill Allison, with Casey Hennig facilitating those great One IT Spotlights. If you weren’t able to make it, please access the materials here: slide deck | Zoom recording. Our next forum will be on Thursday, May 12.

Campus celebrates Earth Week

Sign up for web application security testing

Sign up for web application security testing

The Information Security Office (ISO) is partnering with the I School’s Master of Information and Cybersecurity (MICS) Program to offer web application security testing of UC Berkeley web applications. Detecting vulnerabilities in web applications can often be resource and time-intensive for administrators and direct experience in testing is an invaluable learning strategy to prepare our students for today’s digital environment. I strongly encourage you to check out the program which not only fulfills the requirement for application security testing of UCB web apps handling P4 data but also reduces our risk profile across campus. 

New dates: Java with Jenn

 Java with Jenn

There have been a few changes in the dates for Java with Jenn. Here are all the upcoming opportunities to connect with me live or virtually:

  • Thursday, May 5 | 9 -10 a.m. | 2nd Floor Patio 2850 Telegraph

  • Thursday, May 19 | 9-10 a.m. | Virtual via Zoom

  • Thursday, June 16 | 9-10 a.m. | 2nd Floor Patio 2850 Telegraph

Space is limited to 20 people for better ability to have conversations so please sign up!

Help name UC Berkeley falcon’s new mate

Help name UC Berkeley falcon’s new mate

If you’ve been following the story of our campus falcons there has been a lot of activity including the devastating news of the death of Grinnell a few weeks ago. However, this has created the opportunity for Annie to select a new mate. Now there’s a “new guy” who has been at Annie’s side since her loss, helping to incubate the three eggs in the nest on the Campanile and faithfully hunting, even bringing Annie meals in the middle of the night. Cal Falcons has announced a naming contest, asking the public to submit ideas on their social media channels

Hellos & Goodbyes

Welcome aboard, Patrick Pender! Patrick is our new OSS (Operating Systems Support) Manager who has joined Walter Stokes on his bIT CITI Data & Platform Services team - today is his first day!  

What I’m reading and watching

Despite being on vacation last week, Faye Snowden shared this gem for National Poetry Month in our Slack channel: Available from YouTube, listen to50 Classic Poems Read By 12 Celebrities: Morgan Freeman, Jodie Foster, Gary Sinise & more. As a reminder, you can join the conversation and share what you’re reading (#social-reading) and watching(#social-bingewatch) too! 

I also found this article, How Strong Is Your Sense of Purpose in Life?, from the Greater Good Science Center intriguing. They share results from their Purpose in Life quiz revealing how people of different ages, races, and political orientations pursue meaningful goals. There are a lot of questions raised and resources shared leading the reader to reflect on their own sense of purpose. 

Job Openings

Managers have been doing a fantastic job of recruiting new team members and filling open positions in bIT and there are still more to come. Here are a few newly posted positions:

Most of these jobs are also eligible for the Employee Referral Program (potential for cash just by referring top talent). Research, Teaching, and Learning (RTL) also posted a great opportunity as they search for a new Executive Director, Center for Teaching and Learning. They invite candidates to join a creative, talented, and entrepreneurial team. Please continue to help us recruit excellent people to fill all of these important roles by sharing with your networks. So many opportunities! 

Upcoming Important Dates & Events 

ONE IT Calendar Logo

See you at the UC Cyber Security Summit on Wednesday, over 800 people are signed up to attend! Hope you can tap into Earth Day events happening next week on campus or find events near you on earthday.org. Another way to get out and celebrate nature is to take part in National Park Week which kicks off tomorrow with a fee-free day at all national parks. 

In partnership,

Jenn


CIO Update: April 8, 2022

Colleagues,  

It has been a very productive week! Two important topics went to the IT Strategy Committee for discussions and advancement to the finance committee: 1) The Productivity Suite Assessment, and 2) the Campus Network Model. These two proposals will have an impact on our ability to support campus and we will be following the progress closely through the budget cycle.   

Interested in what is happening on our Cloud Strategy and the fate of our Warren Hall Data Center??? I encourage you to attend this month’s CIO Open Forum happening next Thursday! Bill Allison, Chief Technology Officer in bIT Strategy & Partnerships will be joining to provide progress on the Data Center & Cloud Services Strategy Roadmap ProjectCarolyn Knight, Director of IT Facility Services will also be sharing the latest status on IT priorities in her department. Allison Henry, Chief Information Security Officer, will be the guest emcee for the meeting.  

This week’s update will focus on sharing some of the big events coming up in the next several months. It is officially conference season with lots of opportunities for professional development, networking, career exploration, and various venues for presenting. We realize as we are coming through the pandemic, that many staff will be using this summer to take a break, maybe taking a real vacation so we will not be planning our annual One IT Summit again this year with a hope of returning in full force the summer of 2023. With so many options for other conferences to attend, I hope you will participate in several! 

But first, I’d like to say kudos to all of our COSA recipients! The Chancellor's Outstanding Staff Award (COSA) is presented on an annual basis to individual staff members and teams who demonstrate exceptional initiative to create a significant positive impact on the UC Berkeley campus community. I sent this announcement out yesterday but wanted to call out all our bIT, SAIT, and RTL winners here too:

Anji Gannavarapu

Aswan Movva

Chara Bui

Cristóbal Olivares

Gary Thomas

Naresh Meda

Phil Stiltson

Sanghamithra Bandi

Susan Hagstrom

Tamer Sakr

Terri Kouba

Please RSVP if you’d like to view the livestream broadcast of the award ceremony where recipients will be recognized by Chancellor Christ on Wednesday, April 13, 2-3 p.m. The Chancellor's Staff Advisory Committee (CSAC) established and administers this award program. bIT has great representation on CSAC with Casey Hennig, Outreach and Engagement Coordinator in the Information Security Office and Colette Jackson, Information Systems Analyst both serving on the committee.

Register for UC Cyber Security Summit by April 13

Register for UC Cyber Security Summit by April 13

Registration is now open for the 13th UC Cyber Security Summit which will be held on Wednesday, April 20! This virtual event will include a full day of discussion, information, games, and insights about cybersecurity and cyber-risk management. 


There will also be opportunities to network with peers across the University of California, California State University, and California Community College systems. A panel discussion with UC campus security officers called The Intersection of Privacy and Security will feature our own CISO Allison Henry! Register now or by the April 13 deadline.

Join the NOW Conference Lottery by April 14

Join the NOW Conference Lottery by April 14

This year’s NOW Conference will be held virtually on Thursday, June 9. People & Culture will sponsor 1,200 UC Berkeley staff to attend this career development conference and selection to fill these spaces will be done by lottery. Please complete this form to enter the lottery for your spot at the conference. This form will be open until Thursday, April 14, after which participants will be randomly selected and their registration status confirmed. If you are not selected from the lottery, you will be placed on a waitlist. Visit the NOW conference website

EDUCAUSE Proposals due May 3

EDUCAUSE Proposals due May 3

The EDUCAUSE Annual Conference showcases the best thinking in higher education IT. This year’s event—in Denver and online Oct. 25-28—is built upon the ideas, insights, and expertise of people like you who make higher education better. Presenting a content-rich session individually or as part of a team is a wonderful way to share your unique knowledge and lessons learned. Their community-generated program will showcase future directions, best practices, stories of successful collaborations, lessons learned, and solutions to community-wide issues within various program tracks. Submit your proposal by May 3

UC Tech Proposals & Award Nominations due May 30

UC Tech Proposals & Award Nominations due May 30

Don’t missUC Tech 2022 which will take place Aug. 15-17, hosted by UC San Diego. This event will be a hybrid conference with in-person and online presentations and associated events. In-person gatherings will be located at UCSD’s Price Center and will be capped at a limited number. 

Proposals for session presentations are now being accepted. This year’s theme is Shoring Up Connections: 40 Years of Conversation, Innovation, and Collaboration - submit your proposal. An expanded awards program has also been announced - apply or nominate here. The deadline for proposals and nominations is May 30

Register to attend Lesbians Who Tech June 6-10

Register to attend Lesbians Who Tech June 6-10

Lesbians Who Tech (LWT)and Allies is a community of LGBTQ women, non-binary and trans individuals in and around tech (and the people who support them). LWT believes in 2022, we need community more than ever. As we continue our work to save the planet, democracy, and ourselves, we need to come together to be with our people, to learn and carve out the time for healing and joy. 

Join us for the first IRL events since 2019 and connect with us virtually, June 6-10. Past speakers include Stacey Abrams, Megan Rapinoe, Elizabeth Warren, Kamala Harris, and Hillary Clinton. Learn more and register here

Hellos & Goodbyes

This is the first week in a very long time that we don’t have any new members to welcome to our bIT community! We do want to bid a fond farewell to Karl Otto, CTO for University Development and Alumni Relations whose last day was April 1. Karl is the new Associate VP in the Systems and Operations group at BWF. We wish Karl all the best and thank him for his many contributions to our One IT and campus community!

What I’m reading and watching

A great 45-minute listen this week. I found the conversation about creating an IT army fascinating!: How Ukraine Is Fighting On The Digital Battlefield: Fresh Air: NPR

Time's Vera Bergengruen says Ukraine's citizen IT force, led by a 31-year-old minister of digital transformation, is blunting Russian disinformation and galvanizing international support. The Ukrainian government has enlisted as many as 300,000 citizens to volunteer for the so-called IT army. 

Job Openings

Managers are doing a great job of recruiting some wonderful new team members to bIT and there are still more to come. A reminder you can view progress on bIT job postings here 

Upcoming Important Dates & Events 

The next live-in-person Java with Jenn is coming up on April 28. We will gather again on the 2nd Floor patio at 2850 Telegraph - sign up here!

In partnership,

Jenn


CIO Update: April 1, 2022

Colleagues, 

Spring is in the air as we plunge into April! I’ve never been a big fan of the April Fool’s prankster tradition for this date but I know some people who do really enjoy pulling off practical jokes with loved ones. Whichever camp you’re in, hope you are having a great Friday! 

Yesterday was the birthday of César Chávez, a farmworker and labor leader who became one of the most important civil rights activists in our state and country. Born in Yuma, Arizona on March 31, 1927, he devoted his life to gaining better conditions for workers, like himself, who labored on farms for low wages and under severe conditions. His work is still so relevant today as these past few years workers toiled through drought, extreme heat, wildfire smoke, and the pandemic to continue to feed America. 

Chávez taught us that every person in every job deserves respect, security, and the chance to thrive for themselves and future generations. That approach to work is something we strive for in our bIT Core Values:

  • We champion diversity. We believe that differences in experience, perspective, and identity enliven and enrich our work, strengthen our solutions and services, and uphold our commitment to access and opportunity for all. We treat each other with respect and actively recognize each other for contributions toward creating a positive, inclusive work environment.

  • We act with integrity. We are honest, open, and transparent. We strive to do what is right for each other and the communities we serve. Our actions reflect a high ethical standard and commitment to equity.

Learn more about the history and legacy of Cesar Chávez

Campus Master Plan

Campus Master Plan

On Wednesday, AVC Marc Fisher announced an exciting new Campus Master Plan that establishes a renewed long-term vision for the physical development of our campus. I encourage yotu to take a look. There are plans for lots of potential new buildings and some of the big ideas outlined in the plan may lead to partnership opportunities with our One IT community!

Coalition for Networked Information (CNI) 

Coalition for Networked Information (CNI)

Earlier this week I attended the semi-annual CNI membership meeting which brings together representatives of CNI’s constituencies to discuss ongoing and new projects and to plan for future initiatives. The initial plenary session was a conversation about privacy and library and research data! It included UC notables Cherly Washington CISO at UCD and Kent Wada chief privacy officer at UCLA!

Hellos & Goodbyes

Hello and welcome to bIT: Robyn Stotomas and Angela Wong! Both joined Isaac Orr’s Network Services Team in Campus IT Infrastructure / Network & Data Center Services on March 28. Robyn is a Security Video Network Engineer and Angela is a Network Services Support Analyst joining us from Athletics IT! 

What I’m reading and watching

This week I was reading A Guide to Getting Rid of Almost Everythingand was inspired to take some of those tips into action as I do my own version of spring cleaning to refresh our home. On that same topic, Organize the World: Design Your Life to Spark Joy is a great video of Marie Kondo speaking at SXSW several years ago. Kondo developed a revolutionary method of organizing known as the KonMari Method, which consists of gathering together everything you own, one category at a time, and then keeping only those things that "spark joy" – as well as choosing a dedicated place to store them. Many of you know I’m a big fan of hers and her belief that the way you organize and how you treat your belongings will greatly affect your way of thinking – in a positive way!

Job Openings

Just a reminder that our searches for the following important roles are still open:

Please share these positions through your networks to help us continue to grow strong leadership throughout bIT! View status of all bIT job openings | Browse all UC Berkley IT jobs

Upcoming Important Dates & Events 

ONE IT Calendar Logo

My next Java with Jenn is scheduled for next Thursday at 9 a.m. Sign up here for this virtual option to connect with me informally over your beverage of choice.  

In partnership,

Jenn


CIO Update: March 18, 2022

Colleagues,  

What a great day! I got to spend part of my morning having coffee LIVE in person with a great group of ~20 staff on the 2nd floor of Telegraph. Here are a couple photos I snapped, thank you to Anna Gazdowicz for bringing her sweet babies Fair Claire and Great Scott! So fun to meet them and see everyone today!

Java with Jenn outside patio 1

Java with Jenn outside patio 2

More dates have been added for both in-person and virtual Java with Jenn, see the dates in the upcoming events section below or sign up here. A big thanks to Margarita Zeglin for putting these together! 

bIT All Staff Recap

It was also nice to see so many of you virtually in our monthly bIT All Staff. A big thanks to Michelle Davis and Isaac Orr for joining us and providing important updates on the Achieve process and the latest progress being made on improving Wi-Fi on campus. Here’s the slide deck and the Zoom recording will be up on the bIT Events page on Monday. Going forward, please note that you’ll need to sign into Zoom with your @ berkeley account to join all bIT All Staff and One IT CIO Open Forums. 

Campus mask mandate ends April 4 

bear with mask

In alignment with city and state guidelines, UC Berkeley will no longer require masks indoors — regardless of vaccination status — beginning Monday, April 4. Until then, anyone who is not fully vaccinated is still required to wear a mask indoors. Beginning April 4, masks will continue to be strongly recommended but not required for anyone.

Professional Development Opportunities

Last week I shared our Professional Development page which is chock full of resources you can tap into, but this week I’d like to highlight a few of the programs we have available:

  • IT Leaders Program (ITLP) - Targeted for senior managers and directors, ITLP is one of several leadership programs we offer through a partnership with MOR. This multi-track program is based on bringing small cohorts of leaders together across multiple institutions for intensive workshops over a ten-month period. The 2022 ITLP Cohort includes: Adrianne Mann; Charron Andrus; Cristobal Olivares; David Turner; Lois Wareham; Patricia Juarez; Ross Stivison; and Tyler Crooks

  • UC IT Leadership Academy - Negotiation and conflict resolution, setting strategic priorities, time management, and culture change. These are among the real-world skills and concepts that UC IT staff learn during six intensive days of leadership training at the UC Berkeley Haas School of Business. The program prepares emerging IT leaders from across the UC system to become stronger, more effective leaders and agents of change. This year's participants: Carolyn Knight; Karl Otto; and Luis Hernández Muñiz.

We want to be sure that everyone in our bIT community knows that you have support and lots of resources as you think about and plan your career path. 

bIT Slack icon now updated and on brand!

bIT slack icon

Shoutout to Jon Hays and his team for updating the icon for our Slack channel - take a look next time you login to Slack. This is a great example of the proper use of our bIT Brand! The bIT elemental “bug” (image on left) is great for social media channels, on identity items, and any other informal usage. As a reminder, aside from getting work done via Slack, there are several ways to connect with colleagues anytime for some FUN too:

  • #social-listening-party - Mondays at noon tune in for the lunchtime listening hour.

  • #shoutouts - did a teammate make your day? Give them a shoutout! You can also Pay IT Forward

  • #social-furiends - is your dog or cat basically your office assistant these days? Post a photo of them in action (or, likely inaction, our furiends sure like their sleep).

  • #social-garden-party - do you have a green thumb or just love seeing beautiful flowers, plants, veggies, and fruits? Join the garden party.

  • #social-reading - share what you are reading, something inspiring, murder mystery, a news article, whatever!

  • #social-bingewatch - tell us what you are streaming or join to learn about what others are watching.

Hellos & Goodbyes

Welcome aboard Jeané Blunt! Jeané is our new Communications Specialist who joined our bIT Communications team on March 21. She comes to us from the UC President’s Office where she worked in IT Communications and managed the FCC licenses for UC since 2018. 

What I’m reading and watching

As we continue to celebrate Women’s History month, I was touched by this article where Dania Matos, Vice Chancellor for Equity and Inclusion, shares her experiences in What my grandma taught me about leadershipThe story was originally posted Oct. 2021 but this example of how wisdom is passed between generations, particularly from woman to woman is beautiful and timely.

Job Openings

There are several positions currently open in our department: See new bIT job postings | Browse all UC Berkeley IT jobs

Upcoming Important Dates & Events 

I hope you have a relaxing and fun three-day weekend! 

In partnership,

Jenn


CIO Update: March 18, 2022

Colleagues,  

I would love to see you in person on the 2nd-floor patio at 2850 Telegraph next week for Java with Jenn on March 24, 10-11 a.m. There are still a few spots left so please sign up so we get enough treats for all. 

Earlier this week we received great news on the ongoing topic of enrollment for the 2022-23 academic year: 

“California lawmakers on Monday voted unanimously to pass legislation that overturns court decisions that required UC Berkeley to freeze student enrollment to 2020-21 levels. The bill was then signed into law by Gov. Gavin Newsom, restoring at least 3,050 undergraduate admissions slots at Berkeley for prospective students to fill.” read the full article 

The past few days I was in Providence, RI attending the NERCOMP conference. The conference was a more intimate version of EDUCAUSE. It was great to attend sessions and just see and talk to colleagues again! One of the most interesting sessions I attended highlighted research study results around how “fake news” is treated by faculty and librarians in the classroom: Convergences and Divergences: Faculty and Librarian Perceptions on Misinformation in the Classroom 

However, the main reason I attended was to kick-off the inaugural cohort of the Next Leaders Fellowship. It is a yearlong leadership program to support BIPOC IT professionals. I’m so thrilled that Wes Johnson and Faye Snowden from UC Berkeley are a part of the first cohort of NLF fellows!  

Celebrating Women who Rock IT 

As you know, March is Women’s History month and I wanted to give a big shout-out to Elysia Liaw. Elysia is featured in this UC IT Blog article published yesterday for her work in helping to advance diversity and inclusion in her department. She is a Media Specialist on the Academic Design, Innovation & Technology team at UC Berkeley Extension. Last month we had put out a call for nominations for Women who Rock IT and we were pleased to receive 14 nominations! Kudos to Elysia and, to the incredible contributions of women in tech across One IT and the UC system! 

  • Allison Henry, Chief Information Security Officer, bIT-Information Security Office

  • Andrea Lloyd, Senior Business Systems Analyst, bIT Campus Applications and Data

  • Casey Hennig, Outreach and Engagement Coordinator, bIT-Information Security Office

  • Ilona Ozmon, System Administrator 4, JLSTP

  • Janhavi Deshpande, bIT-Campus Applications & Data

  • Judy Stern, Kaltura Service Lead, RTL

  • Kellsie Adams-Briesch, DNS Admin, bIT-NOS

  • Lia Grant, BTSM, IT Client Services

  • Lois Wareham, Manager, bIT-Client Services

  • Paz Alejandra Meléndez- Canales, Lab Coordinator, Student Supervisor & Metrics - Haas Technology Solutions

  • Saskia Etling, Netregistrar, Information Services & Security

  • Terri Kouba, IT Solutions Architect, bIT-Campus Applications & Data

  • Vivian Sophia, Student Team Supervisor, bIT-IT Client Services

Thank you for your support during Big Give

The results are in from Big Give which took place on March 10. The KALX-Radio Fund raised $19,389 from 143 donors and a total of $2,320 was raised from 17 donors for our new STEP Fund which helps connect students to tech equipment to support their academic success! Thank you for your support and participation. Remember, these funds continue to accept gifts throughout the year.  

Hellos & Goodbyes

Hello and welcome to Cosmo Martinez, our new Applications Programmer who started on March 16! Cosmo joins us from UC Santa Cruz and is now part of Gennady Minevich's team in Campus Applications & Data /Administrative Applications.  

What I’m reading and watching

I’m getting a lot of great book reads from our Slack channel #social-reading and am reading I'm in Seattle, Where Are You? A Memoir a powerful story by Mortada Gzar an Iraqi novelist, journalist, and visual artist about how the search for a lost love brought him to America…his stories are haunting. On a rewatch note, I spent some time with Ted Lasso, another favorite show on#social-bingewatch. The episodes are even better on second viewing!! 

Job Openings & Professional Development

Check the latest status of open bIT jobs or browse all UC Berkley IT jobs. Don’t forget to check out all the professional development opportunities available here at UC Berkeley. 

Upcoming Important Dates & Events 

Next week is spring break and some of you may be venturing out on a vacation of sorts for the first time in a long while. If that’s the case have a fantastic time! 

If you’ll be around next week, I’ll see you at 2 p.m. on Thursday for this month’s bIT All Staff! 

In partnership,

Jenn


CIO Update: March 10, 2022

Colleagues,  

Thank you to those of you who joined us yesterday at the One IT CIO Forum. We got about halfway through the meeting before we were Zoom bombed, which is reportedly happening more frequently these days. Be sure to review the message I sent out earlier today to follow up on what we learned about yesterday’s incident and recommendations on how we can all avoid this from happening in the future. Here is the slide deck and Zoom recording (edited). Our next CIO Forum will be on Thursday, April 14. I really appreciate all of the personal emails of support that I received from many of you.

 International Women’s Day March 8

woman leaving the Ukraine

We shared a moment of silence during yesterday’s CIO Forum in honor of Ukrainian women, their perseverance, courage, and strength. This article shared insights into what women are going through. From President Zelenskyy’s video address: “Ukrainians, we usually celebrate this holiday, the holiday of spring. We congratulate our women, our daughters, wives, mothers,” he said. “Usually. But not today. Today I cannot say the traditional words. I just can’t congratulate you. I can’t, when there are so many deaths. When there is so much grief, when there is so much suffering. When the war continues.”

People’s Park Partnership

peoples park screenshot

Some great news this week as UC Berkeley, partnering with the city of Berkeley and nonprofit collaborators, shared their plans to provide interim housing as well as meals and social services, to unsheltered people sleeping in People’s Park. Watch the People’s Park Press Conference | Several articles to read more: 

Save the date: UC Tech at UCSD Aug. 15-17

UC Tech save the date

UC Tech 2022 is the annual conference put on by the University of California system to celebrate and promote innovation and collaboration within the technologist community. Each year, a UC campus is selected to host the much-loved event. Each day features a broad spectrum of talks and serves to enlighten, enrich and encourage. 

UC San Diego is hosting this year’s UC Tech now celebrating its 40th anniversary as a hybrid conference with in-person and online presentations and associated events. Faye Snowden is UC Berkeley’s UC Tech ambassador.Visit UC Tech website

Hellos & Goodbyes

Welcome back to Kerry Hays! Kerry is returning on a part-time basis to work with bIT through June 30, 2022. He will be helping the Communication & Collaboration Services team transition the licensing consortia for MatLab, SPSS, Mathematica & Qualtrics over to our Software Licensing Lead, John Valmores.

What I’m reading and watching

I’m starting to binge-watch Raised by Wolves! If you are a lover of Sci-Fi and Ridley Scott this is for you! The second season is getting lots of great press. 

bIT Job Openings: Back by popular demand

During our Organizational Design Project (ODP) work, we had a webpage that included current job openings in bIT and the status of recruitments that were underway. We heard from many of you that the page was very helpful so we brought it back! See new bIT job postings | Browse all UC Berkley IT jobs 

Upcoming Important Dates & Events 

So many events happening in March! Join me in person on the 2nd-floor patio at 2850 Telegraph, March 24, from 10 to 11 a.m. for Java with Jenn, sign up here so we order enough goodies - only 7 spaces left!  

In partnership,

Jenn


CIO Update: March 4, 2022 

Colleagues, 

And…just like that, it’s March! I’m not sure if you have heard the saying about March weather, especially in more wintry parts of the country: March comes in like a lion and goes out like a lamb. I sure hope this is true for the latest world events and news too. 

I encourage you to read Dania Matos’ message to Ukrainian students sent earlier this week and please share the Resources & Support for Trauma, Tragedies, and Loss with others who have been impacted by these troubling times. To quote VC Matos, “We all need networks of people taking care of us, especially in moments like this.”

Disappointing court ruling on enrollment

Yesterday we heard the disheartening news on the court ruling that leaves the student enrollment freeze intact. As I mentioned last week, we’ve had a record number of students apply to UC Berkeley and this ruling impacts access to ~2,500 who will not be able to join us on campus this fall. Check your inboxes for the email from the Chancellor yesterday on this ruling and the plan to implement enrollment strategies that include online options and delayed enrollment.Read the campus statement here. I can assure you that the campus is working very hard to explore all options to address this issue and provide as many students as possible access to a Berkeley education next year. 

Java with Jenn on March 24, 10-11 a.m. - LIVE in person

I would love, for those of you who feel comfortable, to join me at our offices at 2850 Telegraph for coffee and treats at the end of the month on Thursday, March 24, 10-11 a.m. We have a wonderful outdoor patio on the second floor where we held the event last time. You can also take a spin around our new digs to check out all that great art and fun spaces we shared during the All Staff last week. Please Sign Up so we get enough treats for all.

Posted: Executive Director for CAD

The Executive Director for Campus Applications and Data (0669U) #32133 position is now live! Please help share this opportunity through your networks. As you know, Rana Silver and David Turner have been serving as co-interim executive directors for CAD since Jody Couch left UC Berkeley in December. 

 Women’s History Month

WiDs logo

Next week kicks off Women in Data Science (WiDS), a week-long series of events including presentations, panels, and networking opportunities. WiDs features outstanding women doing outstanding work in the field of data science. All genders are invited to attend all WiDS conference events. Our campus events are organized by the UC Berkeley WiDS ambassadors and part of the annual WiDS Worldwide conference organized by Stanford University and an estimated 150+ locations worldwide. See the program schedule and register here

Cal Women's Network

Join the Cal Women’s Network (CWN)! CWN exists to create a strong community of women* that supports collective learning and growth through social and professional opportunities. Now 600+ members strong, this group was established in 2013 initially as a Lean In Circle. Fun fact: Rita Rosenthal, was a founding member of CWN and managed the initial marketing and promotion for the group including designing the logo and establishing CWN on LinkedInLearn more | CWN Events

*All who experience life through the lens of a woman in body, spirit, identity - past, present, future, and fluid.

Big Give is March 10

Next Thursday is Big Give, an opportunity for everyone in our great, big Cal community — alumni, parents, students, faculty, staff, and friends like you all over the world — to show support for our extraordinary university. Throughout the day there are contests and lots of different funds you can support. But, giving to our new Student Technology Equity Program (STEP) Gift Fund is a way that actually allows you to see directly where your money goes: connecting tech equipment like laptops, hotspots, and noise-canceling headphones to students in need. No need to wait until next week, you can give today!

Hellos & Goodbyes

Hello, and welcome to bIT, Max and Andres! Max DiBlasi, our new Digital Communications Specialist joined our Strategy & Partnerships Communications Team on Feb. 28. Andres Carrasco is a new Project Manager with Campus IT Infrastructure on the Design & Build Team who started on March 1.

 What I’m reading and watching

I attended the Black Leaders Panel on Monday, sponsored by UC IT, and was moved by the candid conversation and appreciated the experiences shared by the panelists: Van Williams, the new UC CIO; Carmen Robinson, Program Director for the School of Engineering and Al Covington, ITS HR Manager both from UC Santa Cruz; and Charron Andrus, our Associate CISO. The zoom recording for this event will be available to watch on the UC IT YouTube channel next week.

Van Williams, the new UC CIO; Carmen Robinson, Program Director for the School of Engineering and Al Covington, ITS HR Manager both from UC Santa Cruz; and Charron Andrus, our Associate CISO

Annie the Falcon

Some positive and uplifting news for this week: Annie the falcon, presumed long gone, returns. Not sure if you’ve been following the saga of our peregrine falcons that call the Campanile their home but it has been quite interesting.When I read this it really made me wonder at the resiliency of life. Such a hopeful amazing story!

Upcoming Important Dates & Events 

ONE IT Calendar Logo

Lots happening in March! Select the image on the left or view the One IT Calendar for more.

 Just a reminder about mask mandate changes on campus that take effect Monday, March 7. See you next Thursday at our monthly CIO Open Forum!

In partnership,

Jenn


CIO Update: Feb. 25, 2022 

Colleagues, 

With all the uncertainty in the world around us as the devastating news of Ukraine, hit us this week, I wanted to take a moment to share the message from VC for Equity & Inclusion Dania Matos: Support for Ukrainian students and scholars. I know that we are all concerned for our fellow humans in Ukraine and are sending our heartfelt support and hope for peace. 

We are awaiting the outcome of the university’s appeal of the court decision that could reduce 2022-23 academic year enrollment by ~3,000 students. Critical as a Record number of students apply to UC Berkeley. “More than 128,100 students applied for acceptance to the fall 2022 freshman class, a 13% increase over last year’s record-breaking number.”

Slide #6 from the presentation deck

A highlight of my week was seeing you all yesterday and feeling the love being shared in the chat and in the virtual space at our monthly All Staff meeting. Dave Browne introduced members of his Campus IT Infrastructure (CITI) team. Each group in the CITI unit shared information on the services they provide, the campus customers they help, and we were able to see how all these groups work together. I want to thank Dave and his team for being the first of the seven bIT units to present and I’m looking forward to the coming months to continue showcasing the important work you all do across our bIT org!

Slide #6 from the presentation deck

During the All Staff, we shared a bunch of photos of our decked-out office space at Telegraph with all the fun, eclectic art that was selected as part of the project. See the all Staff slide deck for a sampling of the variety of art from abstract, to local historic sites, colorful to whimsical. Just a point of clarification since this topic has popped up a few times this week: We are using the campus zip code on purpose since UC Berkeley Mail Services has access into our building where the USPS does not. This info has been clarified in our bIT Brand Guide

ICYMI: All Staff slide deck | zoom recording | Next All Staff is March 24

Java with Jenn

As mentioned yesterday, we are bringing back Java with Jenn - in person! Our first date is Thursday, March 24, 10-11 a.m. on the 2nd Floor patio at 2850 Telegraph. This is an opportunity to join me for informal conversation and your favorite beverage of choice (doesn’t have to be coffee). The sign-up sheet and more dates will be posted to the bIT Events page soon. We will also continue a virtual option as well!

Hellos & Goodbyes

We bid farewell and best wishes to Naresh Meda, a Data Architect on the bIT - Campus Applications & Data whose last day was Feb. 11. And also to Marlita Kahn, DocuSign Service Lead for bIT - Productivity & Collaboration Services who is retiring, her last day is March 1.

What I’m reading and watching

At the Action Team meeting yesterday in honor of Black History Month, our check-in question asked us to name a person who had impacted us. Being a poetry fan I have been spending time with Sonia Sanchez | Academy of American Poets. She is a prolific poet, author, and activist. She often writes Haiku and 14 haiku was written in memory of Emmett Louis Till.

I am also currently reading Jennifer Egan's 'Visit From the Goon Squad'. It is a wonderfully creative novel of interlinking stories. She explores different perspectives, different writing techniques and actually includes an entire short story titled Great Rock and Roll Pauses written in Powerpoint! It includes slides and music.

Help share our Lead for DEIB posting

Please help spread the word about our Lead for DEIB in bIT (04258) #30823 position by sharing the link through your networks, on LinkedIn, etc. This is an exciting opportunity to lead the development and implementation of strategic and proactive initiatives that promote diversity, equity, inclusion, and belonging for bIT. IT jobs at UC Berkeley

Upcoming Important Dates & Events 

As Black History month comes to the end, you can continue to tap these great resources plus, you still have time to register for the UC Tech Assembly: Black Leaders Panel happening on Monday at 11 a.m. Charron Andrus our very own Associate Chief Information Security Officer is one of the panelists. I will see you there!

In partnership,

Jenn


CIO Update: Feb 11, 2022 

Colleagues, 

I wanted to begin this week's update with a reflection on an article that Rana Silver shared with the directors this week We Need Time to Rehabilitate from the Trauma of the Pandemic. As the campus continues to grapple with how best to respond to the latest recommendations around masking and boosters, it is important to remember that we all need time to process the changes that are happening and to recover from the pandemic. As an organization, we need to provide space for people to begin to “rehabilitate” and balance that “rehab” with our responsibility to serve the campus mission. I don’t think there are simple answers, but I can tell you that this will continue to be a focus of bIT at every level as we work to have the right conversations to support our staff while also supporting the campus.

We had some wonderful presenters yesterday at our monthly CIO Forum. We heard IT Strategic Plan updates from Mark Stuhr, Director of IT in Intercollegiate Athletics; Gabe Gonzalez,CIO and Assistant Dean, along with Dino Johnson, Manager of Instructional Technology from Berkeley Law IITS. Here are the materials from the forum: slide deck | zoom recording

Love Data Week logo of a blue and gold heart with circuit board look including all UC locations

Erin Foster joined us to promote Love Data Week, taking place Feb. 14-18, that’s next week! UC Love Data Week offers a bunch of great presentations and workshops focused on data access, management, security, sharing, and preservation. Whether you're working on qualitative or quantitative data, there’s an event for you! All members of the University of California community are welcome to attend. Make sure to register for events with your UC-campus email.

WiDs logo

Also, mark your calendar March 7-9 for Women in Data Science (WiDS). Amy Neeser attended the forum to tell us about this series of events organized by the UC Berkeley WiDS ambassadors and part of the annual WiDS Worldwide conference organized by Stanford University and an estimated 150+ locations worldwide. WiDs features outstanding women doing outstanding work in the field of data science. All genders are invited to attend all WiDS Worldwide conference events. Speaking of Women who Rock IT, be sure to nominate a colleague to be considered for next month’s UC IT Blog article!

STEP Gift Fund: An opportunity to directly impact students

I’m very excited to announce that the STEP Gift Fund is now available and accepting contributions! STEP was launched at the beginning of the pandemic to help students obtain free, long-term loans of critical technologies when classes shifted to remote learning. Since March 2020, STEP has provided over 5,000 students with essential hardware such as laptops, Wi-Fi hotspots, noise-canceling headphones, microphones, webcams and drawing tablets to ensure their successful academic engagement. 

STEP graphic

Kudos to Anne Marie Richard, Director of Student Affairs IT; Luz Contreras, STEP Coordinator; and Karl Otto, Chief Technology Officer at UDAR for setting up this fund. We will be promoting the fund in the weeks to come especially leading up to Big Give on March 10. 


You can help by sharing info about the fund with friends and family, talking about STEP with students you encounter who may benefit from the program, or giving directly to the fund yourself! 


It’s definitely a great opportunity to directly impact students’ lives in a positive way.

Hellos & Goodbyes

Hello and welcome to new team members in SAIT: Jaqueline Chang and Ricky To! Jaqueline is a Project Policy Analyst on the SAIT Student Technologies team who joined us on Jan. 14. Ricky joined the SAIT DevOps team on Jan. 20 as an Information Systems Analyst. More new team members will be welcomed to bIT in the weeks to come!

DEIB Lead position has been posted!

Another exciting announcement for this week is the DEIB Lead position has been posted: Lead for DEIB in bIT (0562U) #30823. Reporting to Michelle Marquez, Director of People, Performance and Culture, the person in this position will lead the development and implementation of strategic and proactive initiatives that promote diversity, equity, inclusion, and belonging for bIT, with a focus on creating a strong and inclusive culture, improving the employee experience for underrepresented and historically marginalized staff, and support UC Berkeley as a place people want to work. Please share this posting through your networks. View all open IT jobs here

What I’m reading and watching

Given that it was recently Data Privacy Week and next week is Love Data week I thought I’d share an article from the Atlantic, published just yesterday, that illuminates the scary side of AI algorithms and how a small group of active users can have a huge impact on what everyone sees Facebook Has a Superuser-Supremacy Problem

I’ve also recently become interested in “digital poetry” and went down a rabbit hole of looking up articles on this form of electronic literature. I think this article does a good job of providing an overview  Beauty in code – 5 ways digital poetry combines human and computer languages. I also still love my more traditional poem of the day in my inbox every morning!

Upcoming Important Dates & Events

For those of you who celebrate: Happy Valentine’s Day! Hope you will join some events for Love Data Week!

In partnership,

Jenn


CIO Update: Feb 4, 2022 

Colleagues, 

I hope you have had a good week. I want to give a big shoutout to everyone who has been on campus helping as we transitioned back to in-person instruction this week. A special acknowledgment to our RTL classroom team colleagues who handled a MacOS issue that could have disrupted instruction. Their quick work really saved the day!  

I think many of you saw the announcement that Cathy Koshland is retiring from UC Berkeley after serving the campus with her heart, mind, and spirit for 38 years! Cathy is a leader who understands the value that data and technology bring to the campus mission and she has been a fierce advocate for the work we do. She will be missed when she leaves in June, but I know she will be enjoying her time with her children and grandchildren.

It is Black History month and the Division of Equity and Inclusion has a page Celebrating Black History Month that is worth spending some time on. I also encourage you to register for the UC Tech Assembly: Black Leaders Panel, on Feb. 28, 11 a.m. to noon. Charron Andrus our very own Associate Chief Information Security Officer is one of the panelists! It’s on my calendar.

bIT Resources

I wanted to be sure you are all aware of these resources we initially shared in December:

  • Transition Checklist - this is the list of items for everyone to review and take action, as needed.

  • Org Chart- you can also find this under the “About” menu on the bIT website. To see a mapping of old department naming vs new, this spreadsheet provides a comparison for teams who have services in the IT Catalog

  • Email Contact List - login with your @berkeley.edu to view this doc. Includes all the new lists for bIT groups, kudos to Stephanie Dunn who has worked tirelessly on getting these put together. It hasn’t been easy! You can also find this under the “IT Staff” menu on the bIT website

  • Brand Guide - all brand-related info about our new org, our mission, core values, our wordmark, graphics, and a communications toolkit with branded templates for bIT, One IT, and UC Berkeley.

  • bIT Handbook - provides more detail on how we work together and is a great resource for all staff to use as an ongoing reference. This was just updated today!

Excited to see you at 2850 Telegraph

I have to say I love working out of our office at 2850 Telegraph. I’ve been spending Tuesdays and Thursdays on campus and decided to take some photos as the art arrived this week! Some bIT branded items we ordered were also delivered so it is wonderful to see everything coming together in our new space with our new organization! It will be even more fun to see more of you in person!

a collage of photos taken around Telegraph offices

Hellos & Goodbyes

Welcome to bIT Jenny Chen and Andrew Fitzgerald! Jenny and Andrew both started on Tuesday, Feb. 1. Jenny Chen is the new Business Systems Analyst, joining Phil Stilson’s SIS team in Campus Applications and Data. Andrew Fitzgerald is our new Cloud Engineer joining Robert Amos’ Cloud Operations Team in Campus IT Infrastructure / Data & Platform Services.

Clarissa Fermin continues to rock the recruitment tide that has been occurring the past year or more. She reports that we have filled 13 positions since launching our bIT organization in mid-December. Most of these new hires will be starting this month so stay tuned as we welcome more great members to our bIT family. View open IT jobs here

What I’m reading and watching

OK I admit it. I am hooked on Wordle. I play every morning and exchange scores with my mom and my two daughters. The Atlantic had an interesting article that outlined what makes wordle so special and why everyone is playing it - How a Crossword Editor Plays Wordle. He suggests that one key factor is that players play the same single game on the same day and you can only play it once e.g. no multiple plays and no binging! It is a shared experience but it is also a personal one. His final thought really resonated with me “I play Wordle first thing in the morning or just before bed, as do most people I know—like a collective daily prayer ritual.”

Upcoming Important Dates & Events

See you next Thursday at our monthly CIO Open Forum!

In partnership,

Jenn


CIO Update: Jan. 28, 2022 

Colleagues, 

That first two weeks of the semester flew by! In-person instruction begins Monday and we will be watching the impact of this change carefully in all of our services including desktop support, service desk, and the Wi-Fi network.  

A huge shout out to the teams in bIT and UHS who have been working hard on changing the badge to support tracking boosters as part of the vaccination requirement! And a reminder to be sure to update your record in eTang with your booster information. 

Also, a reminder that face coverings are required in-doors on campus and they are available for all our staff at the following locations:"'

  • 2850 Telegraph, each copy room

  • Warren, 330D & DataCenter breakroom

  • Evans Basement, B1 lounge area

  • 4th St., room #127

  • Dwinelle, room #117

We are closing out Data Privacy Week, there is a great event at noon today featuring our CISO Allison Henry discussing the movie “The Social Dilemma” I plan to virtually be there! 

For those of you who joined the Virtual Game Show last week, here is a sampling of the amazing art we did as part of the game!  

screenshot of Virtual Game Show art created by teams

If only we could have captured video footage of us lip-syncing to Wham! We are also exploring new virtual events in the future to mix things up and make our events more accessible! 

What I’m reading and watching

With all of the news about omicron and how it is impacting our feelings about work 5 COVID Pandemic Effects You're Feeling At Work Right Now, I have made it a point to also infuse my screen reads with positive news as well. I have been spending time on Reasons to be Cheerful. It is a not-for-profit founded by artist and musician David Byrne and its mission is “Through stories of hope, rooted in evidence, Reasons to be Cheerful aims to inspire us all to be curious about how the world can be better, and to ask ourselves how we can be part of that change.” The latest article that caught my eye was a local one from California called Putting Diversity in the Pilot's Seat.

Job Openings

View open positions in IT. Right now there are 13 IT jobs open across the campus! 

Upcoming Important Dates & Events

In a number of meetings that I have attended we have asked: “what are you looking forward to with the return to instruction?” The responses have focused on the inspiration that the presence of students brings to our work! I know that even with all of the real concerns about returning to campus, I am looking forward to resuming my Tues/Thu on-campus schedule!

In partnership,

Jenn


CIO Update: Jan. 21, 2022 

Colleagues, 

I hope that those of you who joined our virtual game show had as much fun as I did -- even though my team lost! It was so much fun. Not sure about the rest of you, but I thought the best part was the lip-sync. Our team picked … Wham! - Wake Me Up Before You Go-Go ;-)

As you may have seen in yesterday’s Calmessage, next week is Data Privacy week, with a number of events planned. In particular, I wanted to call out the Film Screening and Round Table Discussion of the movie The Social Dilemma, which is a sobering look at the privacy implications of technology and social media. See below for information on how to register. I watched the movie when it came out and would highly recommend it! It is an interesting mix of documentary and drama that give personas to the drivers behind the addictive and often destructive nature of social media. Our own CISO Allison Henry will be a part of the round table discussion. 

Film Screening and Round Table Discussion: The Social Dilemma

Register to watch The Social Dilemma (prior to the panel discussion)

Register for the “Social Dilemma” Panel Discussion

Our panel of UC data and privacy experts will be discussing the film, The Social Dilemma, the future of data, what UC’s role should be (if any) in solving the social dilemma, and how viewers can take active steps to better control their data and the data entrusted to them by the UC Community.

Everything you want to know about masks

At yesterday’s abbreviated staff meeting, we had a great presentation by Patrick Goff, Executive Director of Environment, Health & Safety, who joined us to answer questions about masks. The zoom recording and deck are shared below, along with some of the resources Pat shared and resources staff shared in the chat.

All Staff: watch video | view slide deck

Hellos & Goodbyes

Welcome aboard Tony Venuto, Application Administrator on the Productivity & Collaboration Services team, and Michelle Marquez our Director for our new People, Performance & Culture unit! And goodbye to one of our longest-standing Berkeley colleagues, Greg Snow, our Calnet manager, who retired at the beginning of January. Greg joined RSSP-IT in 1985 and stayed with Student Affairs IT and then the SIS project before becoming full-time Calnet manager in 2018.  Greg has been a valued employee who will be missed.  We wish him all the best in this next chapter of his life.

Job Openings

As mentioned last week, with the completion of the Organizational Design project, we are no longer maintaining a specific ODP jobs page. However, I will continue to include this link to all open UC Berkeley IT jobs in my weekly communication. 

What I’m reading and watching

OK.. I admit I’m hooked on Yellowstone. Enough said. I also continue to enjoy a daily dose of poetry through Poem of the Day | Poetry Foundation. A reminder that we have set up two new social channels on Slack for you to share (or tap as a resource) great books and shows: #social-reading | #social-bingewatch

Upcoming Events

Instruction has begun and the students are returning. It has been a very full “short week.” I hope that you all take a real break this weekend!

In partnership,

Jenn


Reminder: Please check your tech for Virtual Game Show tomorrow! Jan 19, 2022

Hello everyone,

Just a reminder to join in tomorrow for a short all-staff meeting at 2 p.m. followed by our Virtual Game Show! During our Q&A session last week, several questions came up around masks, such as: What type of face-covering meets the requirement? How frequently should you replace a mask (e.g. after how long how many days hours)? What about the KF94, or cotton masks that don’t let light pass through? To answer all these questions and more, I invited Patrick Goff, Executive Director of Environment, Health & Safety to join us at 2 p.m.

At 2:25 p.m. we will leave our Zoom meeting and head into our Virtual Game Show. You might play trivia, pictionary, or have a lip sync battle. Each game room will be hosted by a different bIT Executive Leader, so you’ll have a chance to meet them (and check out their game face). Please be sure to check your tech now so you are ready to play!

Check your Tech

  • Test this Weve game link. This is the link you’ll need to access the game (no software download required).

  • Be sure you have the following tech requirements ready for the game:

    • Headphones (Strongly recommended! Earbuds or AirPods are fine).

    • A laptop or desktop with web camera (Phones are not supported).

    • A good internet connection.

    • Use the Chrome, Firefox, or Edge web browser.

    • VPN can be incompatible with the event. Plan accordingly.

  • Here are some troubleshooting tips if you have any technical issues:

Please send accommodation requests to Stephanie Dunn (ssorensen@berkeley.edu). We are aware that this platform has accessibility challenges and we are working to find more accessible options for our next online activity! 

I’ll see you tomorrow!

Jenn


CIO Update: Jan. 14, 2022 

Colleagues, 

As we start the new year, I want to reflect on and appreciate all of our accomplishments in 2021.  This page highlights just a portion of the incredible work performed across our organization over the last year. I am incredibly proud of what our bIT team has done and continues to do, in spite of the significant challenges we face with the ongoing pandemic. Huge kudos and appreciation to all of you for this last year’s work! 

Last evening we sent a CalMessage to all campus faculty and staff announcing our name and organizational structure. Same services, new name!

On Tuesday we had a virtual Q&A to discuss the rapidly evolving public health guidance about the Omicron surge, and how this will impact our academic and other plans. This was followed on Thursday with a CIO Forum that announced the official launch of our new bIT organization, and had a deeper dive into some of the exciting work that is happening within our IT governance initiative and campus spend analysis. Here are the materials from this week’s events:

ODP Transition

In case you missed it, I wanted to make sure you are aware that, with Jody Couch’s departure for Canada at the end of last year, Rana Silver and David Turner have graciously agreed to serve as co-interim executive directors for CAD.  

What I’m reading and watching

I just watched this video, My Ancestors' Home—with Corrina Gould, that shares the history of the West Berkeley Shellmound. It was shared at our Action Team meeting and highlights that one of the 11 Most Endangered Historic Places in America by the National Trust for Historic Preservation is right in our own backyard.

I just started reading The Wisteria Society of Lady Scoundrels. It is the perfect historical romance with strong female characters, wry wit, and a huge dose of fun! It was a 2021 New York Times Notable Book.

Job Openings

With the completion of the Organizational Design project, we are no longer maintaining a specific ODP jobs page. However, I will continue to include this link to all open UC Berkeley IT jobs in my weekly communication. 

Upcoming Events

Meet the ExLT at next week’s All Staff & Virtual Game Show (instructions below)

Our next all staff is on Thursday, Jan. 20 at 2 p.m., you should see the invite in your bCal. Here’s the agenda:

  • 2-2:25 p.m. All Staff Meeting

  • 2:25-3:30 p.m. Take part in a Virtual Game Show with the Executive Leadership Team (ExLT)

A few bIT colleagues shared their thoughts on participating in the Virtual Game Show in the past:

  • “I loved it! I joined hesitantly thinking ‘I'm too busy!' but had a great time. The best part was lip-syncing to 80’s hair bands with impromptu dancing.” ~ Faye S.

  • "I was feeling crummy and Zoom-meeting fatigued but decided to log into the game anyway...and I'm SO GLAD I did. The game host really made the whole experience feel like a game show. I was happy to be teamed up with people I don't know or don't normally interact with and the format made it so it was quick and easy to let my guard down and just have fun." ~ Edgar O.

  • “Taking some time out of the day to relax and have fun playing games with colleagues was a wonderful break.” ~ Vivian S. in ITCS

Looking forward to seeing you there next Thursday! 

In partnership,

Jenn

========================================================================

Virtual Game Show Instructions

Please test the event link and check your tech today so you’re ready to play!

  • Test this Weve game link. This is the link you’ll need to access the game (no software download required).

  • Be sure you have the following tech requirements ready for the game:

    • Headphones (Strongly recommended! Earbuds or AirPods are fine).

    • A laptop or desktop with web camera (Phones are not supported).

    • A good internet connection.

    • Use the Chrome, Firefox, or Edge web browser.

    • VPN can be incompatible with the event. Plan accordingly.

  • Here are some troubleshooting tips if you have any technical issues:

  • Show up at 2 p.m. for a short all-staff meeting. 

  • At 2:25 p.m. we will all head into the Weve Virtual Game Show (we’ll provide the game link again in the Zoom chat). Please arrive 5 minutes early so we can start on time.


CIO Update: Jan. 7, 2022

Colleagues, 

Jenn with JuniperI hope your 2022 is off to a great start. I’m feeling very energized and excited because I became a Grandma! Juniper Jean Haywood was born on New Year’s Day and I’m totally in love. 

Many of you are closing out this bIT curtailment week and others decided to return to work Monday. Either way, I hope you had a restful winter break, feeling rejuvenated and ready to start the spring semester!

As you know, the omicron variant continues to keep our spring semester plans fluid. There is a lot of important information in the message below and additional updates from leadership about campus startup and instruction are expected to be shared soon. I appreciate all your hard work as we gear up for another semester with so much in flux. Your commitment to campus and supporting the mission is inspiring! I know that this continues to be a difficult time for many and I encourage us all to show empathy and compassion to everyone in our community.

I know that we had hoped and planned for a more “normal” semester start, but the reality with COVID from the beginning is that we continue to respond to evolving public health guidance as it becomes available about variants, peaks in cases, mask mandates, and more. 

Hot topics for spring start

  • Booster shots are required by Jan. 18 - there is a clinic open today! I highly encourage you to get a booster from UHS at one of their booster clinics, make your appointment on eTang.

    • Friday, Jan. 7 

    • Wednesday, Jan. 12 

    • Thursday, Jan. 13

    • Friday, Jan. 14

    • Friday, Jan. 21 (appointments coming soon)

    • Friday, Jan. 28 (appointments coming soon)

Under UC policy you are required to obtain a booster shot as soon as you are eligible. Our campus expects all faculty, staff and students who are eligible to get their booster no later than the start of instruction on Jan. 18 (or by the first day you are on campus if you will be on campus before Jan. 18, enforcement will begin on Jan. 31). Please review the instructions for how to update your vaccination record in eTang with your booster information.

  • Get your free COVID test next week before students return to campus. Book an appointment on eTang. See the return to campus testing Q&A for some of the most common questions around COVID testing. For clarity, there are COVID tests you can do at home or at oher locations to meet the “get tested before returning to campus” request. However, only tests administered by UHS will turn your campus access badge green and meet the campus surveillance test requirement which is good for 90 days.

  • Join me on Tuesday, Jan. 11 at 11 a.m. for a spring semester Q&A session. You should see this event appearing on your bCal (contact Stephanie Dunn if it is not on your calendar). Please send any questions you have by noon on Monday for me to address during the meeting.

  • New OSHA guidelines require that employees use specific kinds of face coverings. Cloth face coverings through which light can pass are not permitted beginning January 16th. Campus will make the requisite face coverings (N95, KN95 and single-use surgical masks) available to employees and to students (with an emphasis to those living in congregate housing). More soon on how to get a face covering if you don’t have one.

  • Continue to work remotely, if possible for your position. As mentioned in my message earlier this week, we want to remain flexible and recommend those who can continue to work remotely do so during the expected omicron surge. We also recognize and appreciate that much of our work requires an on-campus presence to be accomplished, particularly as students and faculty are expected to return to campus for the start of the semester. All work arrangements continue to be an agreement between you and your manager or supervisor.

What I’m reading and watching

Earlier this week I read this New York Times editorial about research conducted by faculty members from Yale, Stanford and UC Berkeley that provides some good guidance on wearing a mask and the best type of masks to use. An excerpt, “The bottom line is masks work, and higher quality masks most likely work better at preventing Covid-19. If you have the ability to choose between a cloth and a surgical mask, go with surgical. But the best mask is one that a person will actually wear and wear correctly.” This is inline with the new OSHA guidance.

I also did some book reading with Juniper. Captured in this photo, the book is The Stuff of Stars by author Marion Dane Bauer with illustrations by Ekua Holmes. One of my latest favorite picture books!

I’ve been sharing what I’m reading and watching for a while now, but I’d like to know what recommendations you have. To help gather suggestions from our bIT community, we have set up two new social channels on Slack for you to share (or tap as a resource) great books and shows: #social-reading | #social-bingewatch

Job Openings

We are continuing to post new job opportunities each week to fill positions that will help build out our bIT family. Here is the latest list of openings, you can also check the jobs page for status of pending positions:

Upcoming Events

I look forward to seeing you all again next week!

In partnership,

Jenn


Spring Semester Update & bIT New Year Q&A with CIO: Jan. 4, 2022

Happy 2022 Colleagues!

With the launch of this new year, we also look to the start of a new semester with some important information regarding return to campus testing and vaccination protocols, plus a new bIT staff event planned for next week. 

Get your free COVID test on campus this week or next

You may have seen the message from the Chancellor yesterday that covered several topics on the return to campus. One of the main items is to check your campus access badge compliance which may have expired since the last time you were on campus. If it has been more than 90 days since your last campus surveillance test you are required to get tested again through University Health Services (UHS). If your surveillance testing status has expired or is set to expire within two weeks, getting tested on campus is a great way to fulfill the campus surveillance testing requirement and meet the expectation that you get tested prior to returning to work on campus. Top things to know: 

  • If you already work on campus or are planning to work on campus at all in the coming weeks, you will need to get tested prior to the start of the semester.

  • Tests are administered by appointment only but there are lots of appointments available and the process at UHS is streamlined and quick. 

  • This is a free test and getting it at UHS is the only way to turn your badge green for campus access (90 days). 

  • This week or next is a great time to get tested before students return to campus. Book an appointment now on eTang. More testing info:

You’re invited: bIT New Year Q&A with CIO

With the fluidity of information coming through, we put together a short Q&A session next week to answer any questions you may have about returning to campus and more. Check your bCal for an invite coming through soon for Jan. 11 at 11 a.m. See the return to campus testing Q&A for some of the most common questions on the topic of COVID testing or submit other questions you have prior to next week for me to address during the meeting.

Continue to work remotely, if possible for your position

With much still in flux, we want to remain flexible and recommend those who can continue to work remotely do so during the expected omicron surge. We also recognize and appreciate that some work requires an on-campus presence to be accomplished, particularly as students and faculty are expected to return to campus for the start of the semester. All work arrangements continue to be an agreement between you and your manager or supervisor.

bIT Celebration on Jan. 31 postponed

With the omicron variant expected to peak at the end of January into early February, we will not be holding any large in-person events during this timeframe as we had hoped. We are very excited about the idea of us all getting together again and celebrating our new bIT organization in person, and we will still plan something in the future, when it is safe to do so. 

More information to come

Campus leadership continues to monitor the situation closely and are meeting regularly to make changes as needed. The campus coronavirus site continues to be updated with the latest information and pertinent updates will be shared by email. 

I hope to see you at the Q&A session on Jan. 11!

In partnership,

Jenn