Productivity
|
Tool |
Google Gemini Premium | Google NotebookLM and NotebookLM Plus  |
|---|---|---|
| Maximum Allowable Data Protection Level | P3 = medium sensitivity info; (learn more about data protection levels) | P3 = medium sensitivity info; (learn more about data protection levels) |
| Guidance | Available to pilot users only | Available to pilot users only |
| Can Students Access | No | No |
| Can Employees Access | Limited Pilot | Limited Pilot |
Generative Chat
|
Tool |
|
Google Gemini App | |
|---|---|---|---|
| Maximum Allowable Data Protection Level | P2 = low sensitivity info; (learn more about data protection levels) | P2 = low sensitivity info; (learn more about data protection levels) | P3 = medium sensitivity info; (learn more about data protection levels) |
| Guidance | Knowledgebase article on how to log in | BearGPT About Page | Available to pilot users only |
| Can Students Access | Yes; access Microsoft Copilot here | No | No |
| Can Employees Access | Yes; access Microsoft Copilot here | Limited pilot | Limited pilot |
Support for Meetings and Lectures
|
Tool |
Zoom
|
Zoom AI Companion
|
Google Meet |
|---|---|---|---|
| Maximum Allowable Data Protection Level | P3 = medium sensitivity info; (learn more about data protection levels) | P2 = low sensitivity info; (learn more about data protection levels) | P3 = medium sensitivity info; (learn more about data protection levels) |
| Guidance | Zoom service page; Zoom Knowledgebase articles | Zoom AI Knowledgebase articles | Google Meet Service page; Google Meet Knowledgebase articles |
| Can Students Access | Yes; get Zoom access here | No | Yes; get Google Meet access here |
| Can Employees Access | Yes; get Zoom access here | Yes; get access to the Zoom AI pilot here | Yes; get Google Meet access here |
| Records Meeting Audio | Yes | Yes | Yes |
| Records Meeting Video | Yes | Yes | Yes |
| Live Captioning | Yes | Yes | Yes |
| Export Transcript | Yes | Yes |
No; Duet AI disabled as of Mar 2025 |
| Automated Action Items | No | Yes | No; Duet AI disabled as of Mar 2025 |
| Automated Slide Capture | No | Yes | No; Duet AI disabled as of Mar 2025 |
| Automated Meeting Summary | No | Yes | No; Duet AI disabled as of Mar 2025 |
| Can deploy a bot to attend a Meeting in place of its human user | No | No | No; Duet AI disabled as of Mar 2025 |
| Can answer open-ended questions about the meeting | No | Yes | No; Duet AI disabled as of Mar 2025 |
| Integrations | Google Calendar, Outlook | Zoom | Google and Microsoft Office apps |
Accessibility Enhancement
|
Tool |
Otter.ai (not OtterPilot, a different product) |
Glean
|
|---|---|---|
| Maximum Allowable Data Protection Level | P3 = medium sensitivity info; (learn more about data protection levels) | P1 = public info; (learn more about data protection levels) |
| Can Students Access | Check with your disability specialist for more information. | Yes; Get Student Access to Glean |
| Can Employees Access | Check with your disability specialist for more information. | No |
Image Generation
|
Tool |
Firefly, Adobe Creative Cloud |
|---|---|
| Maximum Allowable Data Protection Level | P1 = public info; (learn more about data protection levels) |
| Guidance | Firefly Knowledgebase articles |
| Can Students Access | Yes; get Adobe Firefly access here |
| Can Employees Access |
Tools Not Licensed
The Maximum Allowable Data Protection Level for all of the below unlicensed tools is P1, or public information. | ||
|---|---|---|
|
Primary Capability |
Tool |
Status |
|
Support for Lectures and Meetings |
OtterPilot (not Otter.ai, a different product) | Not available |
|
Generative Chat |
ChatGPT EDU | Under Final Review |
|
Generative Chat |
ChatGPT Enterprise | Under Final Review |
|
Productivity |
Copilot for Microsoft 365 | Not available |
|
Productivity |
Box AI | Not available |
|
Image Generation |
DALL-E | Not available |