If your department is looking to update existing spaces with audio-visual equipment you can use the following information as a guide (also see Guidance for Departmental Classrooms). Please note: Zoom Rooms are no longer available at this time. We are investigating options to satisfy technical requirements and will continue to update this page as more information becomes available. A variety of video conferencing hardware setups work very well with both Zoom and Google Meet, the two options currently available to the campus community.
Space & Equipment Recommendations
Research, Teaching, and Learning has tested some low-cost options for small and medium-size rooms. These setups can be moved from room to room and should accommodate synchronous remote and in-person meeting participants. Although this equipment has been tested for instruction, it should function in a similar way for meeting spaces. We will continue to add additional recommendations for meeting spaces as we are able to test more equipment. View RTL recommendations | AV project network guidelines
Cybersecurity Tips
Be sure to keep your video conference camera software and firmware up to date. Follow the instructions from your device’s manufacturer on how to perform these upgrades.
Note: many camera device types cannot connect to the eduroam network. For performing firmware upgrades you will need to first connect the device to another network (e.g., use your phone as a hotspot), and then reconnect to the campus network. See this article on How to turn your phone into a wi-fi hotspot.
Installation & Technical Support
For medium and large rooms, and rooms that require permanent installation, the three local A/V integrators are listed below (this is not meant to be an exhaustive list). Each of these companies are approved vendors with UC Berkeley and have extensive experience with departments that need assistance with their A/V design and maintenance. These vendors provide consultation, equipment selection, design, and installation of complete meeting room solutions. Contracts for training and ongoing support are also available and recommended.
- Diversified, Pleasanton (system-wide UC contract)
Don Isbell, Account Executive
Mobile: 925-557-5556 | Office: 925-398-7702 | disbell@diversifiedus.com - Avidex, Fremont
Tracy McAllister, Account Executive
Mobile: 925-389-2520 | Office: 800-999-8590 ext. 7119 | tmcallister@avidexav.com - David Carroll Associates, Inc., Berkeley
Stuart A. Rosenthal, Account Manager
Mobile: 415-816-8639 cell | Office: 510-235-1256 | sr@davidcarroll.com
Please contact these vendors directly if you have any questions about their services.
For general questions, to get more information, or to get help with ordering equipment, please contact IT Client Services (ITCS) at 510-664-9000, option 1 or itcshelp@berkeley.edu. Note: ITCS is available on a consultation basis but does not provide regular support for videoconferencing equipment installed in conference rooms and/or departmental classrooms.