IT Staffing Actions:
Any HR actions are reviewed and approved within IST/OCIO before CSS HR can process. The approvals are obtained by completing the required documents and forms (below) and completing the online Staffing Action Form (SAF). This page contains all HR actions and required forms and processes.
Please note that some minor HR action does not require the SAF or full approval process as noted below and can be submitted by the manager or the Department Budget Officer in charge of your unit.
- For assistance please contact: firstname.lastname@example.org
Top SAF actions and forms:
Full list of all HR staffing actions and forms:
- Choose the "Required Action" and complete the corresponding documents and forms.
- Submit the request using the IT Staffing Action Form (SAF) in CalShare to obtain internal approvals.
- Once internal approvals are given, the SAF Administrator submits a CSS HR ticket for processing. CSS HR will contact preparer if additional information is needed.
|Required Action||Description||Required Documents||Submitted by|
Affiliate Appointment - New, Extend or Renew
Use to give non-employee access to systems within UC Berkeley. Also, use to extend an affiliate appointment date.
|Department Budget Officer|
|Affiliate Request||Use to give non-employee access to systems within UC Berkeley.||Department Budget Officer|
Appointment Extension / Renewal
Use to extend a contract of employment, or extend limited or student appointment. Please note that limited appointment should not exceed 900 hours on a 12-month rolling period. Students are eligible to work for one semester after graduation.
|Appointment Percentage Change||SAF Administrator|
Use to make a change to an employee’s chartstring.
|Department Budget Officer|
Use to classify a new position or an existing position, if recruitment not following immediately. To classify a position to recruit, please use the Recruitment/Hire action type (below). There is an option to select "needs classification review" on the Staffing Action Form.
|Leaves||Use to notify the HR Center that an employee is taking leave (FMLA, pregnancy, disability, etc.).||
||Department Budget Officer|
|Payroll Correction||Use to request a payroll correction.||Department Budget Officer|
|Payroll Expense Transfer||Use to move employee pay and expenses from one or multiple chartstring funds to another. If the request includes more than one originating chartstring, please attach a spreadsheet. Submit a date range, and either a straight dollar amount or a percentage of the month’s expense in the “amount” field. Note other clarifying instructions in the comments section.||Department Budget Officer|
|Position Data Change||Use to make a data change to an already existing position.||Department Budget Officer|
|Position Request||Use to request a new position in Position Management. Work with the appropriate HR Business Partner and Budget/Finance department before completing this request. In some cases, the HR Business Partner must first facilitate a classification process or confirm approvals before a new position can be created.||Department Budget Officer|
|Reclassification||Use to request a reclassification of an employee's position due to changes in job duties. May also be used to request salary increase.||SAF Administrator|
|Recruitment-Hire (For Career, Contract and Limited Appointments)||
Use this form to recruit for a position that has been classified. Jobs will be posted on jobs.berkeley.edu via Talent Acquisition Management.
When final candidate has been selected, update Section D or Hire section of this form before extending a job offer.
If salary is higher than what was proposed during the recruitment phase, the Chief of Staff will review the Staffing Action Form again. Please wait for approval before extending an offer.
Career Employee: Appointed at 50% or more for 1 year or longer; or conversion to career status when a limited position exceeded 1000 hours on pay status in a 12-month period.
Limited Hire: For temporary and project-focused operational needs. Department authority for limited hires up to 900 hours in a 12-month rolling year.
Contract: For non-represented PPSM titles only. Contract appointments to have definitive end date; employment contract provided by Employee Relations. Recruitment data to remain in TAM as system of record including pertinent EEO data.
The offer letter will be prepared and forwarded by CSS HR. For contracted appointments, CSS HR issues an employment contract once the hire has been processed. Please forward a copy to Clarissa Fermin: email@example.com. These will be attached to the Staffing Action Form.
Recruitment-Hire Student (Non-GSR)
|Use to recruit and/or hire for a Student Assistant (Non-GSR).||
|Rehire-Extend Retiree||Use to request to rehire or extend a UC Berkeley retiree. Campus rehire retiree approval procedure must be completed before CSS HR can process.||SAF Administrator|
|Salary Adjustment||Use for any increase to base salary that is not part of the annual merit program or IST/OCIO annual compensation review.||
|Separation||Use to notify HR that an employee is leaving (whether they are leaving UC Berkeley completely, or moving to another department).||
||Department Budget Officer|
|Supervisor Change||Use to change supervisor information on the employee’s job record.||Department Budget Officer|
|Waiver of Recruitment - Hire||
Use to obtain an exception to the recruitment policy, allowing a specific individual with unique skills to be hired without listing the position for open recruitment and advertisement. It is preferable to list all positions through the TAM system to allow equal access and opportunities for applicants.
Staffing Action Document Guides and Resources:
Please note that the current SAF process is being revised. Please submit all your SAF Action Requests to firstname.lastname@example.org and use the list and modules above to see the required documents and step-by-step processes.
- Staffing Action Form explained
- How to Create a Staffing Action Form
- Staffing Action Login via Calshare
- How to Update a Staffing Action Form
- How to Approve a Staffing Action Form - For Approvers Only
- Recruitment and Hire Process Map
- Job posting description template
- Salary and Pay Rates
- Contact our CSS HR Partner Carole Salerno: Office 510-664-9795; Mobile 510-926-1157; Email: email@example.com