IT Summit Agenda 2014

IT Summit graphicAbout the IT Summit

The IT Summit is a forum for UC Berkeley IT staff and teams to network, share their work, highlight new technology and provide status on key initiatives. Staff will also have the opportunity to speak with campus IT leadership about goals and actions for 2014 and beyond.

Tech Expo Presentations and Posters

The list below is a sampling of some of the representatives who will be available to discuss key IT topics. Are you planning to present at the IT Summit?
View the presenter page for important details.

Birds of a Feather Presentations and Discussions

9:30 - 10:10 SESSION

LOCATION TITLE DESCRIPTION Host
1 EIS APIs: The Data behind the Apps Enterprise Integration's services back CalCentral and bConnected, by making available data and events from SAIT, AS, IAM and EDW. Come learn about what we are doing today and what we are planning to do next. Steve Chan
2 OPEN
3 Open Access and Development on PeopleSoft Systems for the Campus Appropriate security access to non-sensitive information gathered from our human resource, financials and student systems should be available to departments. Our current strategy is to report on and/or download data from our warehouse and repurpose it to satisfy the requirements for running departments. This is day-old data that results in multiple copies of data floating around with different levels of integrity and security. I wish to propose and discuss new procedures that would eliminate these challenges that our campus experiences. Among the topics to be proposed are the use of real-time data hubs and the ability to create native PeopleSoft applications, reports and web services. Joseph Friedman
4 CSS-IT Update  Discuss what CSS - IT has been doing since go live of January 2013; Where we started, where we are today, and where we go from here! Jerry Yerardi
5 Portfolio Management with CalShare Discuss how SAIT leverages CalShare to help manage the Student Affairs portfolio of applications and services. Tim Heidinger
6 Advancing Research with IT Innovation How are staff using IT to support and advance research? What would staff like to be doing to better leverage IT innovation? We'll share ideas, and find potential collaborators. Patrick Schmitz

10:15 - 10:55 SESSION

LOCATION TITLE DESCRIPTION First Name
1 Everything API From API design to development to documentation to deployment to management to developer engagement to community. Tamer Sakr
4 Connecting to Amazon Web Services Details on the work we are doing to make it possible for campus groups to use AWS, and our plans for reducing the costs for Amazon services. Issac Orr
5 NetReg Network Registration Portal Demo and discussion concerning NetReg, our new application for security contact and network registration information. Allison Henry
6 Batch scheduling and File transfers Discussion on the benefits of automation. Laurie Graham

12:30 - 1:10 SESSION

LOCATION TITLE DESCRIPTION HOST
1 CalCentral ABC: Always Be Caching An overview of how CalCentral merges and caches data from many different campus systems, using memory caches as a primary data store. Chris Tweney
2 Salesforce at Berkeley No Presenter: Open meet and greet BoF session for current and potential Salesforce users. Yutin Kuo
3 Creating Leadership Opportunities for Staff Are you looking for ways to create leadership opportunities for your staff? Do you have some great strategies that you are using with your team? Come share your thoughts. Jenn Stringer 
4 Student Leadership Discussion of how students are successfully employed in IT services at UCB, and how students practice leadership skills to help each other perform their duties. To start the conversation about this topic, SAIT will bring several short stories about how students help each other perform their IT duties in Student Affairs. Petr Brym
5 The Student Information System Replacement Project: Helping to Transform the Student Experience UC Berkeley is replacing its constellation of aging student systems with Oracle© (PeopleSoft Campus Solutions) software in a two-to-three year project. Learn about the project timeline, major milestones, and how we’ll ensure the new system meets our campus’s needs. Shelly Kleinschrodt,
Rebecca Miller,
Caryl Miller
6 Evolving bConnected Talk about options for UC Berkeley's Google Apps for Education, and have open Q&A. (Tom Tsai or Mindy McDaniels may have also submitted this topic) William Allison

1:15 - 2:00 SESSION

LOCATION TITLE DESCRIPTION HOST
1 Fast, Open, Production: Pick Three How the CalCentral/bCourses team leverages open source & CI to release new functionality to thousands of students every few weeks. Ray Davis
2 Quality Assurance at ETS ETS has implemented quality assurance testing in its development projects and services. Having dedicated QA testing benefits both the end user experience and the development process itself. Paul Farestveit
3 Teamwork and IT How teamwork meets planned IT goals in software, security, integration. '..teamwork and intelligence wins championships.' -- Michael Jordan Connecting our vast pool of talent to Communities of Practice under One IT. Richard Katz
4 CSS-IT Update  Discuss what CSS - IT has been doing since go live of January 2013; Where we started, where we are today, and where we go from here! Jerry Yerardi
5 Pandemics, Global Warming and Budget Shortfalls: The Best Things to Happen to Videoconferencing An overview of the broad uses for interactive video in teaching, learning, disaster preparedness, security, global broadcast, special events, community service as well as financial and environmental sustainable practices. The topic will cover the best options for various purposes, touch on campus resources and the free Blue Jeans service available to everyone within UC Berkeley. Ezra Daly
6 Campus Recruitment Come with your questions and be ready for discussion about the recruitment process. Bruce Mattos

Posters and Demonstrations

Poster Presenter

Title and Description

Anne Marie Richard, SAIT
Hayley Bower, IST
Cassie Xiong, IST
Angela Dai, IST

The Student Technology Council: Ideas in Action

Learn more about the campus Student Technology Council, their accomplishments over the past four years, and what is on the horizon.

Marlita Kahn, IST-API

Imagine Service Update

The Imagine Service provides document imaging and management to campus. Over the last couple of years, the service has expanded its offerings and its integration with key campus processes and applications. This session will provide highlights of this evolution and will provide an opportunity to ask questions of the Imagine team.

Chris Hoffman, Research IT, Office of the CIO

Research Data Management poster image

Research Data Management at UC Berkeley

Research IT will partner with the campus research community, the Library, and others to identify services needed by campus researchers to manage their data.

Liz Marsh, Office of the CIO

Governance poster image

IT Governance at UC Berkeley

Showcase the work to date on the IT Governance model being proposed for the campus.

Rick Jaffe, OCIO-RIT, IST-API

CollectionSpace: A System for Managing Museum Collections

Four (soon to be five) museums on the UC Berkeley campus have switched to CollectionSpace to manage their collections. An international community is growing around this open-source system.

Vanessa Kaskiris, Information Services and Technology (IST)

image for Software Central poster

Software Central

Software Central is a campus-wide service to manage software licensing and distribution for commonly used software for students, faculty, and staff. Software Central touches nearly every department on campus and includes packages for research, teaching, and administration.

Vanessa Kaskiris, Information Services and Technology (IST)

Berkeley Desktop poster image

The Berkeley Desktop

The Berkeley Desktop provides numerous and previously disparate IT infrastructure service offerings in one place and reduces the administrative labor costs and overall time sink previously associated with the use of these services. The Berkeley Desktop also provides a platform for researching, testing and determining standards for laptops and desktops.

Clifton Hom, Information Services and Technology (IST)

Big Fix poster image

BigFix

BigFix is a unified, cross-platform one stop shop for inventory tracking, endpoint patching, power management, anti-virus, and self-service software distribution. Join EEI for an open Q&A to learn more about how EEI services powered by BigFix can help with your departmental IT needs.

Gregory German, Educational Technology Services (ETS)

What's Playing on KALX poster image

What's Playing on KALX?

Description of the use of IT to distribute KALX playlists to listeners through the KALX website, KALX mobile apps, and Twitter.

Richard Katz, SAIT

Teamwork and IT

How teamwork meets planned IT goals in software, security, integration.   '..teamwork and intelligence wins championships.' -- Michael Jordan Connecting our vast pool of talent to Communities of Practice under One IT.

Harrison Dekker, Library

Library Data Services

The Library Data Lab is now in its fifth year of operation. Learn about current and planned services.

Bernadette Geuy, SAIT & ETS

mBA Experience Mapping ETS poster image

Assessing and Visualizing the Student Experience

Students experience the campus holistically across many touch points. A recent study took a look at how new students get oriented to the campus, and complete many critical steps, using MyBerkeleyApp. There are many lessons to be learned from looking at this initial “journey” by experience mapping the highs and lows, and that can inform how IT thinks about solutions delivery.

Tim Heidinger, SAIT

Portfolio Management with CalShare

We will describe how SAIT leverages CalShare to help manage the Student Affairs portfolio of applications and services.

Jeff Kreutzen, UHS-IT

Healthcare Technology

We will describe Healthcare Technology and you will be able to meet some of our IT team members who do this exciting work.

Willa Chan & Cas Ruffin, Educational Technology Services (ETS)

Computer Facilities

Campus Facilities provide the UC Berkeley campus with adaptive learning spaces and convenient access to technology needs on campus.

Mark Chiang, Daniel Grieb & Greg Hamilton, Information Services and Technology (IST)

Enterprise Data: Enabling UC Berkeley to View Centralized and Integrated Information from Various Campus Systems to Facilitate Decision-Making

Cal Answers is an analytical tool allowing UC Berkeley to view centralized, integrated information from various campus systems. The tool makes data accessible to all, enabling staff, faculty, and students to locate reliable, consistent answers to critical campus questions. Whether you're performing big tasks like developing your unit's annual budget or managing your aid offerings - or you're conducting day-to-day inquiries like reviewing last month's on-contract spending or researching your students' graduation rates - Cal Answers helps you to quickly and easily find the data to inform your work.

Walter Stokes, Information Services and Technology (IST)

Database Services

Learn about the services provided by the Database team.

Dedra Chamberlain, Ronnie Ong,
Information Services and Technology (IST)

CalAccess

CalAccess is a campuswide access request system that provides a user-friendly web interface and an intuitive process for access requests. It offers an easily extendable, affordable, and standard tool for managing access to campus applications that minimizes security risks and realizes considerable savings for the campus.

Jeff McCullough &  Mimi Mugler,
Information Services and Technology (IST)

CalGroups

If you work on a project team, how do you keep track of team members so that you can send information, share files and schedule meetings? In our current environment, we typically have to create and maintain a group list in each of the different applications that support our administrative needs (such as bMail, Box, Calshare, etc.). CalGroups is a new central group management service that would allow you to create a group only once and have it appear automatically in the applications you use.

Tim Gotch, Educational Technology Services (ETS)

ETS Micro Studios and Workshops

Overview of ETS video workshops and micro studios for faculty engagement and content creation.

Todd Wagner, Information Services and Technology (IST): Infrastructure Services

IST Business Continuity poster image

IT Business Continuity

IT Business Continuity/Disaster Planning: options for UC Berkeley, IST and campus IT staff.

Parrish McCorkle, Information Services and Technology (IST)

poster image for storage

Storage: Yesterday, Today and Beyond

High level view of the campus storage service.

Jon Schainker, Educational Technology Services (ETS)

How to Make an IT Selfie

Providing recommendations and approaches for helping IT units market and share their projects with a wider audience.

Judy Stern, Noah Wittman & Jon Felder, Educational Technology Services (ETS)

Webcasting Courses

Webcast service overview, technical infrastructure, and recent development work.

Anna Gazdowicz, Information Services and Technology (IST): Architecture Platform Integration

Web Accessibility at UC Berkeley

Overview of Web Accessibility services and screen reader demonstrations.

Nicole Sattler & ILung Annie Hsu, Educational Technology Services (ETS)

Classroom Technology

Transition to digital technology in general assignment classrooms

Steve Aguirre, Information Services and Technology (IST)

IST Data Center

Describe the central data center that is available for all campus departments to utilize.

Michelle Bautista, Campus Shared Services - IT

Agile @ Berkeley

How are people using agile at Berkeley and supporting each other in utilizing this in their every day work?

Aaron Culich, Research IT (OCIO)

BRC poster image

Berkeley Research Computing

The Berkeley Research Computing (BRC) program supports research with a coordinated set of services across a range of computation and data analysis needs. BRC includes consulting that ensures faculty are matched to the appropriate resources, and that the computation and data resources meet their needs.

Nandini Devi Parimi, IPIRA

IPIRA poster image

Intellectual Property and Industry Research Alliance (IPIRA) - IT System

Our offices for sponsored research and technology licensing have isolated databases to store the contracts, awards and licensing information for many years. IPIRA identified that building a common platform will allow cross-sharing critical business information and would also automate a lot of manual work done by the licensing officers on a daily basis. We have chosen Salesforce platform for this purpose and we will be working closely with our Salesforce vendor to develop a customized IT system to address the current situation. As an initial step towards this, we are trying to build an online "Invention Disclosure Form" in our Salesforce platform. This online form would be the first ever initiative among all UC campuses

Sornette Thomas & Taneya Roe,
Information Services and Technology (IST)

Campus PBX

Automated Call Distribution System and PBX phone sets

Mindy McDaniels & Bernie Rossi,
Information Services and Technology (IST)

Connect with bConnected

Members of the bConnected team will be available for questions about Google services and our roadmap.

Quinn Dombrowski & Camille Villa 
Information Services and Technology (IST)

Digital Humanities @ Berkeley: Faculty Collaboration and Community Building

Digital Humanities @ Berkeley is a partnership between Research IT and the Dean of Arts and Humanities.  We are focused on developing a community of practice around digital humanities, where scholars can exchange information about approaches, resources, and methodologies. Several of our projects have been developed with grants from the Mellon Foundation.  In this poster session we will highlight a few of our projects in the areas of research consulting and tool development. We will also discuss HackFSM, a recent student hackathon thrown in collaboration with the Bancroft Library and the School of Information.

Russell Connacher, API-EIS

Enterprise Integration Services

How to integrate campus data across disparate systems and whom to connect with for services and support.

Gary Thomas, Information Services and Technology (IST)

Campus WiFi Options poster image

Wi-Fi @ Berkeley

Wi-Fi options on campus.

Erik McCroskey, Information Services and Technology (IST)

Science DMZ poster image

UC Berkeley Science DMZ

A new addition to the Berkeley network to enable extreme-data science.

Kimberly Carl, VCRO

IT Managers' Forum (ITMF) & IT Community Council (ITC) and the Working Group on IT Service Gaps

Find out more about ITMF and ITC activities, including the IT Service Gap Working Group.

Collene Salazar, Information Services and Technology (IST)

IST wireless poster image

IST Wireless

Benefits of using IST Wireless for Campus supported cellular devices and services.

Marchella Thomas, Information Services and Technology (IST)

ServieNow Catalog

ServieNow Catalog Internal Process

Kathleen Lu, Information Services and Technology (IST)

Open Berkeley and IST-API’s Web Publishing Roadmap

Open Berkeley (http://open.berkeley.edu) is a custom content management solution built with Drupal and hosted on Pantheon. The Open Berkeley platform is currently in a pilot program. Managed sites in the pilot program are provided with a complete turnkey solution that includes hosting, site spinup, training, site launch, security and maintenance updates, new features, and ongoing support. The longer-term goal is to make Open Berkeley available as a self-service Drupal distribution on the Pantheon hosting service. 

Jenn Stringer, Educational Technology Services (ETS)

Creating Leadership Opportunities for Staff

Are you looking for ways to create leadership opportunities for your staff? Do you have some great strategies that you are using with your team? Come share your thoughts.

Nicholas DeLuca, CalTime

CalTime 101

 An introduction to CalTime, and any specific issues you might want us to address.

Shelly Kleinschrodt & Rebecca Miller
Information Services and Technology (IST)

The Student Information System Replacement Project: Helping to Transform the Student Experience

UC Berkeley is replacing its constellation of aging student systems with Oracle© (PeopleSoft Campus Solutions) software in a two-to-three year project. Learn about the project timeline, major milestones, and how we’ll ensure the new system meets our campus’s needs. For more information, visit the SIS Project site.

Erika Donald, IT Policy

Phishing Awareness Campaign

Resource materials (posters, postcards, stickers) to promote anti-phishing tips and strategies.

Kin Jung, Information Services and Technology (IST)

MobilePay: Securing Mobile Devices for Data Security

At the request of a campus customer, a proof-of-concept was created to secure and manage a mobile device used to handle sensitive data.   

Kenneth (Joey) Curtis, Information Services and Technology (IST)

image for IST platform services

IT services and Virtual IT

Discuss IT services and virtual IT.