UC Berkeley students, faculty, and staff have several campus-supported options for file storage and collaboration needs. The information below can help you decide which option may work best for your needs.
Questions to Consider
- Do you plan on storing sensitive information (e.g. identifiable student or staff information)? Be sure to choose an option that has a data security level of PL2 such as CalShare. You should also consult with the Information Security and Policy team regarding the use and handling of this sort of data before making any decision.
- Will you be sharing files with people that are not a part of the UC Berkeley community? Box or Google Drive may be best for collaboration outside the university.
- Do your files contain large datasets, need to be connected to a database or network? Enterprise Storage may be your best choice.
- Will you need to make special considerations regarding research data? Contact the Research Data Management team before choosing a solution.
Remember: data that is mission-critical should not be entrusted to a single storage solution.
Options for File Storage & Collaboration |
Google Drive (bDrive) |
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Description |
Online option ideal for sharing individual, group, or departmental files, including documents, photos, research, and more. Integration with Microsoft Office online, mobile and desktop apps, cloud-based hosting. Accessible via the web, desktop, or mobile app. |
Cloud-based service for creating and managing content. Create and share sites, documents, images, lists, discussions, and surveys with Web-based authoring and simultaneous editing for Microsoft documents. |
Online option ideal for sharing, creating and simultaneous editing of documents, spreadsheets, presentations, forms, and more. Integration with G Suite products, cloud-based hosting, Team Drives for shared team spaces. Accessible via the web, desktop, or mobile app. |
Traditional file storage and retrieval service for customers who need a network attached share to store files or data. |
Storage Limits |
Unlimited storage Maximum single file upload 15GB |
Unlimited storage Maximum single file upload 15GB |
Unlimited storage Maximum single file upload 5TB |
Storage depends on purchase/needs Maximum single file upload 16TB |
Eligibility |
Students, Staff, Faculty |
Staff, Faculty |
Students, Staff, Faculty, Alumni, Staff Retirees |
Staff, Faculty |
Data Security Level |
PL1 |
PL2 |
PL1 |
PL2 |
Cost |
No direct charge to users. Included in the cost of IT Productivity Suite. |
$53 per month with unlimited storage |
No direct charge to users. Included in the cost of IT Productivity Suite. |
Utility tier = 5 cents/GB |
Get Access & More Info |
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Contact the Service Provider |
Keywords: online storage, collaboration, file storage, enterprise storage, Drive, bDrive, Box, CalShare, SharePoint
