Supervisor / Manager:
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- Plan complete work turnover.
- Notify the IST admin support team, Access and Building Team, and Margarita Zeglin, providing last day or separation date.
- Notify your Department Budget Officer and include a copy of the resignation letter (if applicable) and provide last day or separation date.
- Collect keys (including T-keys, cabinet, building keys, access cards, ID card, cell phone, pager, radio, laptop, wireless card, UCB books, materials, and other department manuals and equipment).
- Collect credit cards, parking pass.
- Complete account access changes/deletions: CalNet ID, CalMail, SHIPS/d, Active Directory, Kronos, Reset password on desk phone and returned cellphones.
- Remove business systems access through SARA and other system access Remind employee to pick up final pay check. CSS/Payroll will provide instructions to the separating employee.
- If employee is not at work for the exit meeting, contact the employee to make arrangements for pickup or delivery of personal items.
- If enrolled in DMV Pull, submit deletion of driver request form.
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Department Budget Officer (DBO):
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- Submit a CSS/HR ticket with name, employee ID and effective date of separation. You may also include a copy of the resignation letter.
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Separating Employee:
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At least 1 day before or on last day of work (may not be the actual separation date):
- Return all campus keys, access cards, cell phones, laptop, radio, etc.
- Remove all personal items from desk/office (including books, CDs, pictures, food items).
- Reset password on desk phone.
On last day of work:
- Pick up final paycheck based on instructions from the CSS Payroll office if paper check is preferred. Direct Deposit is also an option.
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CSS HR:
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1-2 weeks before the end date:
- Terminate job record in HCM.
- Update personnel/medical file.
- Notify UCPD of separating employee.
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CSS HR Payroll:
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- Process 72-hour payroll separation check request form.
- Pick up check from campus Payroll Office (if pick up is preferred). Direct Deposit is also an option.
- Notify the hiring supervisor/employee before employee’s last day when check is ready for pick up (if applicable).
- Give final check (if applicable) to separating employee with explanation of termination pay including what happens to their vacation and sick balances.
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Building and Equipment Management:
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- Remove mailbox, cubicle nameplates and emergency pack.
- Collect access cards, keys.
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Administrative Support:
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- Remove separating employee from staff directory, org chart, email lists, group list.
- If separating employee is a supervisor, update supervisor info for direct reports.
- Schedule an exit interview with AVC Larry Conrad (via Margarita Zeglin).
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