Supervisor / Manager:
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- Plan complete work turnover.
- Notify the IST admin support team and copy your Department Budget Officer providing last day or separation date.
- -- include a copy of the resignation letter and/or email
- -- Notify Brett Bibeau of the BEM Team (
-- Notify Margarita Zeglin (mzeglin@berkeley.edu) providing last day or separation date to schedule exit interview with the AVC/CIO.
- Collect any UCB issued keys, property or equipment from employee.
- Remove passwords and security on issued cell phones.
- Complete account access changes/deletions: CalNet ID, CalMail, SHIPS/d, Active Directory, etc.
- Ensure that all passwords are removed from desk phone.
- Remove business systems access through SARA and other system access. Remind employee to pick up final pay check. BRS/Payroll will provide instructions to the separating employee.
- If employee is not at work for the exit meeting, contact the employee to make arrangements for pickup or delivery of personal items.
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IST Admin Team
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- Submit a BRS/HR ticket with name, employee ID and effective date of separation. Include a copy of the resignation letter.
- If enrolled in DMV Pull, ensure that the deletion of driver request form is submitted by BRS.
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Separating Employee:
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At least 1 day before or on last day of work (may not be the actual separation date):
- Return all campus keys, access cards, cell phones, laptop, radio, etc.
- Remove all personal items from desk/office (including books, CDs, pictures, food items).
- Reset password on desk phone and remove password on cellphone.
- If you have a DocuSign account, email our Data Proprietor (Liz Marsh at lizm@berkeley.edu) and DocuSign Administrator (Stephanie Dunn ssorensen@berkeley.edu) to ensure your system access is revoked.
On last day of work:
- Pick up final paycheck based on instructions from the BRS/Payroll office if paper check is preferred. Direct Deposit is preferred.
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BRS - Berkeley Regional Services (Formerly CSS):
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1-2 weeks before the end date:
- Terminate job record in UCPATH.
- Update personnel/medical file.
- Notify UCPD of separating employee.
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BRS Payroll Team:
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- Process 72-hour payroll separation check request form.
- Prepare the final paycheck for pick up from the campus Payroll Office. Direct Deposit is also an option.
- Notify the hiring supervisor/employee before employee’s last day when check is ready for pick up (if applicable).
- Give final check (if applicable) to separating employee with explanation of termination pay including what happens to their vacation and sick balances.
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Building and Equipment Management:
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- Remove mailbox, cubicle nameplates and emergency pack.
- Collect access cards, keys.
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HR/Administrative Support:
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- Remove separating employee from staff directory, org chart, email lists, group list.
- If separating employee is a supervisor, update supervisor info for direct reports.
- Schedule an exit interview with the AVC/CIO (via Margarita Zeglin).
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